Accounts Receivable Specialist - Construction Billing

KR Wolfe Inc.; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

KR Wolfe, Inc. is seeking an Accounts Receivable Specialist to own the complete customer-to-cash cycle for our construction, installation, and field-service work.

You will manage customer master data, complex billing, collections, and AR reconciliation to support cash flow and accurate financial reporting. You will collaborate with Project Managers to align invoicing with progress and change orders, navigate client portals, and ensure timely payments.

Qualifications

• Minimum 3–5 years of progressive accounts receivable experience.
• Experience with construction/services billing complexities: progress billings, milestone invoicing, retainage, lien waivers/releases, multi-portal submissions.
• Strong understanding of the full accounting cycle and AR impact on financials.
• Ability to troubleshoot unbalanced or missing transactions and work with Project Managers to resolve discrepancies.
• Excellent written and verbal communication skills for professional customer interactions.

Responsibilities

• Own the full lifecycle of customer master data and billing data for invoicing and collections.
• Prepare, review, and submit invoices across contract types: progress, milestone, time-and-material, fixed-price, and hybrid.
• Manage collections: monitor aging, contact customers, and resolve past-due balances.
• Reconcile AR sub-ledger to GL; prepare supporting docs for audits and close.
• Maintain data in QuickBooks, Quickbase, and client portals; identify process improvements.

Skills

Accounts receivable

Construction billing

Communication skills

Attention to detail

Project coordination

Multi-portal submissions

Education

Bachelor’s degree in Accounting, Business, or related field

High school diploma or GED

Tools

QuickBooks

Quickbase

Excel

Job description

KR Wolfe, Inc. is seeking an Accounts Receivable Specialist to own the complete customer-to-cash cycle for our construction, installation, and field-service work.

You will manage customer master data, complex billing, collections, and AR reconciliation to support cash flow and accurate financial reporting. You will collaborate with Project Managers to align invoicing with progress and change orders, navigate client portals, and ensure timely payments.