Accounts Receivable Specialist - Cash Application

ppcpartnersexternal; New Berlin (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

PPC Partners is seeking an Accounts Receivable Specialist - Cash Application to ensure timely, accurate application of customer payments and maintain AR records. The role supports working capital by posting payments, resolving unapplied cash, and partnering with internal teams to resolve discrepancies.

The ideal candidate is detail‑oriented, analytical, customer-focused, and thrives in a fast-paced environment while seeking process improvements. Office-based role with standard business hours.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 1+ year of construction industry experience preferred.
• 1–2 years of customer service experience required.
• 3+ years of B2B collections or cash application experience required.

Responsibilities

• Process customer payments daily.
• Apply ACH, wire, lockbox, checks and credit card payments
• Interpret remittance information and accurately apply payments to open invoices
• Research, identify, and resolve unapplied, unidentified and misapplied cash
• Investigate short pays, deductions, overpayment, duplicate payments, and payment discrepancies
• Maintain payment accuracy and data integrity within the ERP
• Balance daily cash receipts and reconcile payment activity
• Understand customer banking relationships
• Ensure payments are posted according to customer instructions
• Maintain accurate customer account documentation (remittances and supporting documents)
• Support month-end close
• Assist internal and external audits
• Identify opportunities to improve collection effectiveness
• Recommend process improvements to increase efficiency
• Support continuous improvement initiatives

Skills

Accounts Receivable

Cash Application

Data entry

Analytical skills

Customer service

Communication

ERP systems

Education

High school diploma or equivalent

Associate's or bachelor's degree in related field

Tools

Microsoft Office Suite

Job description

The Accounts Receivable Specialist - Cash Application, is responsible for the timely and accurate application of customer payments while ensuring the integrity of account receivable records. This position plays a critical role in supporting the Company’s working capital objectives by accurately posting customer payments, researching and resolving unapplied cash, and partnering with internal teams and customer to resolve payment discrepancies. The ideal candidate is detail-oriented, analytical, customer-focused, and thrives in a fast-paced, high volume environment while continuously seeking opportunities to improve processes and efficiency.

At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant's Heart -- Focus on the Needs of Others, Wisdom -- Insightful, Integrity -- Honesty and Trustworthy, Courage -- Decisive and Confident in Others, Humility -- Modest and Respectful, Passion -- Unfailing Dedication

Essential Duties and Responsibilities

Cash Application:

• Process customer payments daily.
• Apply ACH, wire, lockbox, checks and credit card payments
• Interpret customer remittance information and accurately apply payments to open invoices
• Research, identify, and resolve unapplied, unidentified and misapplied cash
• Investigate short pays, deductions, overpayment, duplicate payments, and payment discrepancies
• Maintain payment accuracy and data integrity within the ERP
• Balance daily cash receipts and reconcile payment activity
• Understand customer banking relationships
• Ensure payments are posted according to customer instructions

Administrative Support & Other Duties:

• Maintain accurate customer account documentation (i.e. customer remittances and other supporting documents).
• Support month-end close
• Assist internal and external audits

Process Improvement

• Identify opportunities to improve collection effectiveness
• Recommend process improvements to increase efficiency
• Support continuous improvement initiatives

Qualifications and Requirements

• High school diploma or equivalent required.
• Associate's or bachelor's degree in a related field preferred.
• 1+ year of construction industry experience preferred.
• 1–2 years of customer service experience required.
• 3+ years of B2B collections experience or cash application experience required.
• Strong written and verbal communication
• Strong attention to detail, with the ability to interpret customer remittances and understand banking relationships, required.
• Knowledge of mechanic's lien laws, retainage requirements, and AIA billing processes preferred.

Experience, Skill and Abilities

• Positive safety attitude and personal integrity -- both are non-negotiable
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Strong communication skills, both verbal and written
• Must be willing to initiate and build strong relationships with customers and project team members
• Ability and creativity to reason and think logically in problem solving

Physical Requirements

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.