Accounts Payable Specialist

ppcpartnersexternal; New Berlin (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

PPC Partners in Wisconsin seeks a Specialist, Accounts Payable to manage the timely processing of invoices, requisitions, and expense reimbursements, while ensuring adherence to internal controls.

You will enter invoices, monitor holds, process payments, and maintain documentation, collaborating with vendors and colleagues to resolve issues and improve processes. The role requires 1–2 years AP experience and a High School Diploma; higher education is preferred.

Qualifications

• High School Diploma or equivalent is required.
• 1-2 years experience in Accounts Payable preferred.
• Higher education in a relevant field is preferred.

Responsibilities

• Enter supplier invoices in the accounting system regularly.
• Monitor invoices on hold and allocate expenses to the correct accounting period.
• Process supplier payments and colleague expense reimbursements accurately and timely.
• Maintain documentation and records.
• Respond to internal and external inquiries regarding payment status and statement reconciliation.

Skills

Microsoft Office

Attention to detail

Communication skills

Fraud risk analysis

Team collaboration

Problem solving

Education

High School Diploma

Higher education in a relevant field

Tools

Excel

Word

Outlook

Teams

Job description

The Specialist, Accounts Payable is responsible for managing the timely and accurate processing of invoices, requisitions, and expense reimbursements. This role ensures adherence to accounts payable policies and internal controls, monitors outstanding items, and supports vendor payment processes. Additionally, the specialist provides administrative support, maintains office supplies, and assists with process improvements to enhance efficiency and compliance within the accounts payable function.

At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant's Heart -- Focus on the Needs of Others, Wisdom -- Insightful, Integrity -- Honesty and Trustworthy, Courage -- Decisive and Confident in Others, Humility -- Modest and Respectful, Passion -- Unfailing Dedication

Essential Duties and Responsibilities

Invoice & Payment Processing:

• Accurately enter supplier invoices in the accounting system on a regular basis
• Monitor invoices placed on hold, ensuring timely resolution and proper expense allocation within the correct accounting period
• Process supplier payments and colleague expense reimbursements, ensuring accuracy and timeliness

A/P Management & Compliance:

• Ensure adherence to accounts payable policies, procedures, and internal controls to maintain accuracy and compliance
• Support the development and evaluation of accounts payable processes to improve efficiency and effectiveness
• Maintain proper documentation and records

• Ensure adherence to accounts payable policies, procedures, and internal controls to maintain accuracy and compliance
• Support the development and evaluation of accounts payable processes to improve efficiency and effectiveness
• Respond to internal and external inquiries regarding payment status and statement reconciliation
• Maintain proper documentation and records

Safety/Hazard Recognition & Elimination:

• Pre-plan and identify the methods to eliminate hazards daily by work task.
• Execute skill in observing habits and hazards of others and bringing it to their attention.
• Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

Qualifications and Requirements

• High School Diploma (or equivalent) required
• Higher education in a relevant field preferred
• 1-2 years experience in Accounts Payable preferred

Experience, Skill and Abilities

• Positive attitude and personal integrity -- both are non-negotiable
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Strong communication skills, both verbal and written
• Brings strong attention to detail and an inquisitive mindset to verify invoice accuracy, resolve discrepancies, and prevent payment errors
• Resourceful problem solver
• Adapt quickly to evolving internal processes
• Strong Customer Service Skills
• Ability to analyze and identify potential fraud risks
• Desire to actively contribute to a team environment

Physical Requirements

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.