Accounts Receivable Specialist - Billing & Payment Application

ARS; Fredericksburg (VA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Insurance benefits

Low-cost medical insurance

Dental and vision insurance

HSA and FSA options

401(k) with company match

Paid time off & holidays

Company-paid life insurance

Full-time year-round employment

Growth opportunities

Job summary

Total Comfort, in partnership with ARS, is hiring an Accounts Receivable Specialist in Fredericksburg, VA. This full-time role focuses on high-volume billing, applying payments, and resolving discrepancies to ensure accurate AR records.

You will prepare invoices, respond to inquiries, and support month-end close with detailed reporting. Prior AR experience and strong Excel skills are essential, with opportunities for growth within a national service provider.

Qualifications

• At least 2 years of accounts receivable experience.
• Hands-on billing and payment application experience.
• Experience with high-volume invoicing and customer payments.
• Excellent Excel and accounting software skills.

Responsibilities

• Prepare and process accurate customer invoices in a high-volume environment.
• Apply customer payments to the correct accounts and invoices.
• Research and resolve unapplied payments, short payments, overpayments, and account discrepancies.
• Review customer accounts to ensure payments and credits are posted accurately.
• Reconcile accounts receivable transactions and maintain accurate account balances.
• Correct billing errors and issue adjustments or credits when appropriate.
• Respond to internal and external questions regarding invoices, payments, and account balances.
• Maintain complete and accurate billing and payment records.
• Assist with month-end accounts receivable reporting and reconciliation.
• Prepare daily and weekly billing and payment reports.
• Work closely with operations and accounting teams to resolve billing issues promptly.

Skills

Billing & payments

Excel & accounting software

Detail oriented

Time management

Communication

Problem solving

Tools

Accounting software

Job description

Overview

Company Name Total Comfort Overview Pay: $23.00-$27.00 per hour, based on experienceSchedule: Monday through Friday, 8:00 AM-4:30 PMEmployment Type: Full-time, year-roundTotal Comfort, in partnership with ARS, is part of the nation's largest provider of residential HVAC, plumbing, and electrical services. With more than 7,000 team members and over 50 years of experience, we offer the stability of a national organization with the support of a local team.We are seeking an experienced Accounts Receivable Specialist with a strong background in high-volume billing and payment application. This is a dedicated accounts receivable position, not an accounts payable or general clerical role.

What We Offer

• Insurance benefits available after 31 days of employment
• Low-cost medical insurance options starting at $5 per week
• Dental and vision insurance
• Health Savings Account and Flexible Spending Account options
• 401(k) with company match
• Paid time off and holiday pay
• Company-paid life insurance
• Full-time, year-round employment
• Opportunities for continued professional growth

Responsibilities

• Prepare and process accurate customer invoices in a high-volume environment
• Apply customer payments to the correct accounts and invoices
• Research and resolve unapplied payments, short payments, overpayments, and account discrepancies
• Review customer accounts to ensure payments and credits are posted accurately
• Reconcile accounts receivable transactions and maintain accurate account balances
• Correct billing errors and issue adjustments or credits when appropriate
• Respond to internal and external questions regarding invoices, payments, and account balances
• Maintain complete and accurate billing and payment records
• Assist with month-end accounts receivable reporting and reconciliation
• Prepare daily and weekly billing and payment reports
• Work closely with operations and accounting teams to resolve billing issues promptly

Qualifications

• At least 2 years of recent accounts receivable experience required
• Hands-on experience with billing and payment application required
• Experience working with a high volume of invoices and customer payments
• Strong attention to detail and ability to identify account discrepancies
• Proficiency with accounting software and Microsoft Excel
• Strong organizational, problem-solving, and communication skills
• Ability to manage competing priorities and meet billing deadlines
• HVAC or home-services industry experience is helpful but not required*

*This posting provides details on potential compensation ranges and possibilities. These amounts are not guaranteed and should in no way be construed as an offer. **Sign-On Bonuses may be available; amounts depend on experience and will be paid out according to an offer letter addendum.

American Residential Services provides equal employment opportunities to all individuals, both applicants and employees, without regard to race, color, religion, pregnancy, gender, marital status, national origin or ancestry, citizenship status, disability, medical condition, genetic characteristics or genetic information, age, military service or veteran status, or any other characteristic protected by applicable federal, state, or local laws prohibiting discrimination.

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