Accounts Receivable Specialist - Automotive

Ahmadi & Sons Automotive; Swanston (CA); On-site; USD 28,000 - 32,000; Part time

Job summary

Ahmadi & Sons Automotive in Sacramento, CA is seeking a Part-Time Accounts Receivable Specialist to manage AR, fleet account collections, credit card reconciliation, and related financial follow-up for our automotive operations.

The role focuses on actively collecting outstanding balances and keeping AR current, calling customers and fleet accounts, researching discrepancies, and owning balances until resolved.

Qualifications

• Prior Accounts Receivable and collections experience required.
• Fleet account experience strongly preferred.
• Automotive industry experience preferred.
• Experience managing AR aging and collecting past-due balances.
• Proficiency with accounting software and spreadsheets.

Responsibilities

• Review AR balances daily.
• Actively contact customers and fleet accounts regarding outstanding invoices.
• Follow up on past-due balances until payment is received.
• Monitor payment terms and identify accounts approaching or exceeding agreed terms.
• Escalate overdue or problematic accounts when necessary.
• Review AR aging reports weekly.
• Research and resolve payment discrepancies.
• Maintain accurate documentation of collection efforts and communications.
• Provide weekly AR summaries to leadership.

Skills

Accounts Receivable

Collections

Fleet accounts

Credit card reconciliation

Attention to detail

Tools

Accounting software

Excel

Spreadsheets

Job description

Job Type: Part-Time

Pay: $20-$23 hourly

Location: Sacramento, Ca (Arden)

Schedule: TBD

About the Position

We are seeking a highly organized and persistent Accounts Receivable Specialist to manage accounts receivable, fleet account collections, credit card reconciliation, and related financial follow-up for our automotive operations.

The primary focus of this position is to actively collect outstanding balances and keep accounts receivable current. This is not simply a data-entry position. The ideal candidate is comfortable contacting customers and fleet accounts, following up consistently on overdue invoices, researching discrepancies, and taking ownership of balances until they are resolved.

Automotive, fleet, or multi-location accounts receivable experience is strongly preferred.

Key Responsibilities

Accounts Receivable & Collections

• Review accounts receivable balances daily
• Actively contact customers and fleet accounts regarding outstanding invoices
• Follow up consistently on past-due balances until payment is received
• Monitor payment terms and identify accounts approaching or exceeding agreed terms
• Escalate overdue or problematic accounts when necessary
• Review AR aging reports weekly
• Research and resolve payment discrepancies
• Maintain accurate documentation of collection efforts and account communications
• Work toward consistent weekly reductions in outstanding AR balances
• Provide weekly AR summaries to leadership

Fleet Account Management

• Manage receivables associated with fleet customers
• Communicate directly with fleet companies regarding outstanding invoices and payments
• Research missing invoices, purchase orders, authorization issues, and payment discrepancies
• Maintain accurate records of fleet account balances and payment status
• Follow up proactively rather than allowing balances to become significantly overdue

Credit Card Reconciliation

• Reconcile company credit card statements
• Match credit card transactions to vendor invoices and repair orders
• Verify charges are associated with an appropriate RO or approved business expense
• Immediately flag transactions that cannot be matched
• Research and resolve discrepancies
• Ensure reconciliation issues are addressed on a timely basis

Vendor & Credit Reconciliation

• Assist with weekly parts return and credit reconciliation
• Follow up on outstanding vendor credits
• Research vendor discrepancies and work toward resolution
• Help ensure credits owed to the company are properly received and accounted for
• Assist with monthly vendor performance and parts shrink reviews
• Report unresolved discrepancies or significant issues to leadership

Reporting & Accountability

• Prepare weekly AR aging reviews
• Provide leadership with updates regarding outstanding balances and collection progress
• Identify recurring problems and recommend improvements to AR and reconciliation processes
• Maintain organized and accurate records to support audits and account research

Qualifications

• Previous Accounts Receivable and collections experience required
• Fleet account experience strongly preferred
• Automotive industry experience preferred
• Experience managing AR aging and collecting past-due balances
• Strong reconciliation and problem-solving skills
• Comfortable making collection calls and communicating professionally about overdue balances
• Strong attention to detail and organizational skills
• Ability to research discrepancies and follow issues through to resolution
• Ability to manage multiple accounts, deadlines, and priorities
• Proficiency with accounting software, spreadsheets, and electronic recordkeeping
• Ability to communicate effectively with customers, vendors, managers, and company leadership

What We're Looking For

We are looking for someone who takes ownership of accounts instead of simply reporting that a balance is overdue. The right person will be persistent, professional, organized, and comfortable following up repeatedly when necessary to get an account resolved.

Success in this position means maintaining clean AR aging, keeping accounts within agreed payment terms, reducing outstanding balances, maintaining accurate credit card reconciliation, and ensuring credits owed to the company do not go unclaimed.