Accounts Receivable Specialist

Jobvite, Inc.; Wood Dale (IL); On-site; USD 33,000 - 40,000; Full time

Job summary

Optimas OE Solutions in Wood Dale, IL is seeking an Accounts Receivable Specialist to support the AR team and ensure deadlines are met with accuracy. This role reports to the Accounts Receivable Manager and focuses on maintaining customer records, processing invoices, applying payments, and reconciling variances.

Ideal candidates have an Associate’s degree in Accounting and at least 1 year of AR experience, preferably in manufacturing, with NetSuite or Epicor ERP and strong Excel skills to drive

Qualifications

• Associate’s degree in Accounting, Finance or equivalent experience.
• Minimum of 1 year of accounts receivable experience, preferably in a manufacturing environment.
• Experience in NetSuite and/or Epicor ERP systems preferred.
• Proficiency with Microsoft Excel.
• Knowledge of invoice generation, invoice collection, and customer management best practices.

Responsibilities

• Process customer data updates in NetSuite requested by customer and sales team.Ensure information is accurate and complete with supporting documentation is on file
• Maintain accurate and orderly customer records and files
• Process manual invoices as necessary
• Review processed invoices for accuracy and enter debit and/or credit memos as approved.
• Apply customer payments timely
• Reconcile customer payments vs customer invoices and investigate variances
• Research and resolve invoice discrepancies to identify root cause for corrective action
• Monitor customer’s ageing reports consistently for trends and variances needing resolution
• Document collection status and activity on outstanding customer invoices

Skills

Detail oriented

Strong organizational skills

Proactive and solutions-oriented

Education

Associate’s degree in Accounting

Tools

NetSuite

Epicor ERP

Excel

Job description

Accounts Receivable Specialist

Wood Dale, IL

$24-29/hour

From design to delivery, Optimas integrates fastener manufacturing and distribution for greater inventory certainty, consistent quality, and a lower cost of ownership.

Fuel your passion with a career at Optimas. Become part of a team of diverse thinkers and doers who make a daily impact on our customers. We’re always looking for talented, self-motivated, smart and resourceful team members. And we’re committed to developing, supporting and driving your success.

Our Values are the THREAD that connects us as one team to ensure that we are accountable for our contributions to the success of our company and customers:

• Teamwork
• Honesty
• Respect
• Excellence
• Accountability
• Drive

Position Summary:

The Accounts Receivable Specialist will report to the Accounts Receivable Manager and support all aspects of accounts receivable, ensuring all deadlines are met with the highest degree of accuracy.

Areas of impact:

• Process customer data updates in NetSuite requested by customer and sales team.Ensure information is accurate and complete with supporting documentation is on file
• Maintain accurate and orderly customer records and files
• Process manual invoices as necessary
• Review processed invoices for accuracy and enter debit and/or credit memos as approved.
• Apply customer payments timely
• Reconcile customer payments vs customer invoices and investigate variances
• Research and resolve invoice discrepancies to identify root cause for corrective action
• Monitor customer’s ageing reports consistently for trends and variances needing resolution
• Document collection status and activity on outstanding customer invoices

Key Competencies:

• Detail oriented
• Ability to follow-through on tasks and objectives
• Strong organizational skills and communication skills
• Proactive and solutions-oriented
• Ability to work harmoniously and effectively with others

Qualifications:

• Associate’s degree in Accounting, Finance or equivalent experience
• Minimum of 1 year of accounts receivable experience preferably in a manufacturing environment
• Experience in NetSuite and/or Epicor ERP systems preferred
• Proficiency with Microsoft Excel
• Knowledge of invoice generation, invoice collection, and customer management best practices

Equal Opportunity Employer:

Optimas OE Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Optimas OE Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.