Accounts Receivable Specialist

The Contractor Consultants; Washington (District of Columbia); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

401(k) retirement plan with employer匹配

Comprehensive health package (medical,

Dental and vision insurance

Paid time off

Job summary

Cap8 Doors & Hardware is seeking an Accounts Receivable Specialist to own the full AR cycle for progress billing in commercial projects. The role emphasizes AIA billing, schedules of values, and coordination with project teams in Washington, DC, on-site four days a week.

Ideal candidates have 3+ years in construction AR, strong Excel skills, and familiarity with construction contracts and change orders. Compensation includes a base salary and comprehensive benefits.

Qualifications

• Minimum 3 years of accounts receivable experience in the construction industry.
• Deep understanding of progress billing, AIA billing documents, contracts, and change orders.
• Proficiency with Excel and construction accounting software.
• Ability to manage multiple complex billing accounts under monthly deadlines.

Responsibilities

• Prepare, review, and submit monthly construction progress billings per contract terms.
• Manage AIA billing applications, schedules of values, change orders, and retainage.
• Monitor AR aging and implement proactive collection strategies.
• Coordinate with project managers, estimators, and customers for billing approvals.
• Track retainage balances and prepare lien waivers and sworn statements for payment.
• Apply customer payments, reconcile billing accounts, and assist with month-end close.
• Maintain organized electronic and physical billing records to ensure compliance.

Skills

Construction AR

Progress billing & AIA

Excel

Billing software

Multitask under deadlines

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

Textura

Job description

Accounts Receivable Specialist – Lead Progress Billing for Cap8 Doors & Hardware

Job Overview

• Company: Cap8 Doors & Hardware
• Salary/Pay Rate: $65,000 - $75,000 per year
• Location: Washington, D.C. (In-Office Minimum 4 Days Per Week)
• Job/Employment Type: Full Time
• Project Scope: Commercial Progress Billing & Division 10 Specialties AR Cycle
• Mandatory Licences & Certifications: None Required

The Opportunity

You will step into a pivotal financial role, taking complete ownership of the full accounts receivable cycle to directly drive cash flow. This position offers a fast-paced, inclusive environment where your specialized expertise in AIA progress billing and schedules of values will be deeply valued. You will have the opportunity to challenge yourself, streamline complex financial operations, and grow within a supportive accounting team.

How You Will Make An Impact

• Prepare, review, and submit accurate monthly construction progress billings in strict accordance with contract terms.
• Manage complex AIA billing applications, schedules of values, change orders, and retainage percentages with precision.
• Monitor accounts receivable aging reports and execute proactive collection strategies to ensure timely customer payments.
• Coordinate directly with project managers, estimators, and customers to obtain billing approvals and resolve account inquiries.
• Track outstanding retainage balances and prepare critical lien waivers and sworn statements required for payment processing.
• Apply customer payments accurately, reconcile specialized billing accounts, and systematically assist with month-end closing procedures.
• Maintain meticulously organized electronic and physical billing records to ensure full compliance with accounting standards.

Required Qualifications & Experience

• Minimum of 3 years of accounts receivable experience specifically within the construction industry.
• Deep operational understanding of progress billing, AIA billing documents, construction contracts, and change orders.
• Proven proficiency using Microsoft Excel and industry-standard construction accounting software solutions.
• Strong capabilities to manage multiple complex billing accounts simultaneously under strict monthly deadlines.

Preferred Qualifications & Experience

• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration.
• Prior accounting experience working with commercial, industrial, or public construction subcontractors.
• Practical knowledge of regional lien laws and electronic construction billing portals such as Textura.

Compensation & Benefits

• Competitive base salary structure with professional development opportunities.
• 401(k) retirement savings program featuring helpful employer matching contributions.
• Comprehensive health package including medical, dental, and vision insurance.
• Generous paid time off allocation covering designated holidays, vacation, and sick leave.
• Referral bonus options and a robust selection of life and disability insurance coverage.
• Dynamic corporate culture featuring regular company events, annual trips, and team outings.

About Us

Cap8 Doors & Hardware is a premier name in the commercial door, frame and hardware industry with a culture rooted in professional growth and inclusion. We foster a fast-paced, diverse environment where careers are built for the long term through challenge and ongoing training. Learn more at www.cap8doors.com.

Cap8 Doors & Hardware is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.