Accounts Receivable Specialist

360 Fire & Flood; Ocala (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

360 Fire & Flood is seeking an Accounts Receivable Specialist to manage invoicing, payments, and collections. You will reconcile accounts, resolve billing discrepancies, and maintain accurate financial records for construction projects.

The role requires 2+ years in construction accounting, with knowledge of contracts, retainage, and AIA billing. Strong Excel and QuickBooks skills are essential in a fast-paced environment.

Qualifications

• High school diploma required.
• Bachelor’s degree in accounting, finance, or related field preferred.
• 2+ years of accounting experience in the construction industry.
• Experience with job costing, project accounting, and construction billing.
• Knowledge of construction contracts, retainage, and percentage-of-completion accounting.
• Excellent analytical, organizational, and communication skills.

Responsibilities

• Review contracts to ensure billing compliance and address discrepancies.
• Create and issue invoices based on contract terms and compliance.
• Track outstanding invoices and follow up on overdue accounts.
• Manage invoicing, cash application, and customer account reconciliation.
• Prepare and analyze AR reports to support decision making.
• Maintain AR records and payment histories for projects and audits.
• Prepare aging reports and communicate collection status to management.
• Perform other duties as assigned.

Skills

Analytical skills

Organizational skills

Communication skills

QuickBooks

Excel

AIA billing

Education

High school diploma

Bachelor’s degree in accounting, finance, or related field

Tools

QuickBooks

Job costing software

Project accounting software

Job description

Overview

We are seeking an Accounts Receivable Specialist. The Accounts Receivable Specialist is responsible for managing customer invoicing, tracking payments, and ensures timely collection of outstanding balances. This role works closely with project managers, customers, and accounting team to reconcile accounts, resolve billing discrepancies, and maintain accurate financial records. The Accounts Receivable Specialist accurately handles billing processes ensuring accurate invoicing, maintain financial records, and tracks past-due invoices while consistently displays efforts to ensure prompt payment collection.

Key Responsibilities and Duties

• Review contracts to ensure billing compliance, terms and conditions, and address discrepancies or issues that arise.
• Create and issue invoices based on contract terms, making sure accurate billing amounts and compliance.
• Track outstanding invoices and follow up on overdue accounts.
• Manage invoicing, cash application, and customer account reconciliation.
• Prepare and analyze accounts receivable reports, providing insights to support strategic decision making.
• Maintain accurate accounts receivable records, payment histories, and compliance requirements for construction projects and audits.
• Prepare aging reports and communicate collection status to management.
• Perform other duties as assigned.

Qualifications

• Education
• • High school diploma (required).
  • Bachelor’s degree in accounting, finance, or related field (preferred).
• Experience
  • 2+ years of accounting experience in the construction industry.
  • Experience with job costing, project accounting, and construction billing.
  • Knowledge of construction contracts, retainage, and percentage-of-completion accounting.
• Skills
• • Excellent analytical, organizational, and communication skills
  • Proficiency in accounting software such as QuickBooks.
  • Ability to work independently and collaboratively in a fast-paced environment
  • High attention to detail and analytical thinking skills.
  • Advanced Microsoft Excel skills.
  • Strong understanding of AIA billing requirements.

Benefits:

• 401(k)
• 401(k) matching
• Health
• Dental
• Vision insurance
• Paid time off

360 Fire & Flood is an Equal Opportunity Employer committed to providing a workplace free from discrimination or harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sexual orientation, marital status, veteran status, or disability status, or any other status protected by the laws or regulations in the locations where we operate.