Accounts Receivable Specialist

ROCS Grad Staffing; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

ROCS Grad Staffing seeks an accounts receivable specialist for a nonprofit scientific organization in Washington, DC. You will own the full AR cycle, from credit evaluation to month-end close, gaining exposure across tax filings and cash application in a mission-driven setting.

You will collaborate with finance staff to collect invoices, analyze aging, and ensure accurate documentation while upholding high data quality and internal controls.

Qualifications

• Associate's degree or high school diploma with 5+ years in credit, collections, billing, and accounting.
• Experience in accounts receivable, collections, or billing functions.
• Strong spreadsheet skills and experience with financial databases.
• Ability to analyze data, resolve discrepancies, and stay organized.
• Excellent written and verbal communication; team-oriented in Finance.

Responsibilities

• Support accounts receivable and collections processes end-to-end.
• Collect invoices and follow up on past-due accounts.
• Perform pre-sale credit risk evaluations and assist with approvals.
• Apply cash receipts, process payments, and post sales invoices.
• Prepare AR aging reports and analysis.
• Assist with month-end close, including journals and reconciliations.

Skills

Credit analysis

Accounts receivable

Billing

Excel

Data analysis

Communication

Education

Associate's degree or high school diploma

Bachelor's degree preferred

Tools

Financial databases

Job description

This organization is a well-known and highly respected international nonprofit scientific organization headquartered in Washington, DC. With a history spanning nearly 175 years, this organization is one of the world's largest multidisciplinary scientific societies and a leading publisher of scientific research. The role offers broad exposure across the full accounts receivable cycle, including credit analysis, sales tax reporting, journal entries, and month-end close, making it an ideal fit for someone looking to grow their accounting skillset within an established, mission-driven organization.

Responsibilities:

• Provide comprehensive support throughout the accounts receivable and collections process
• Collect outstanding invoices and follow up on past-due accounts
• Perform pre-sale credit risk evaluations and assist with credit approval decisions
• Apply cash receipts, process and post credit card payments, and issue sales invoices
• Prepare accounts receivable aging reports and analysis
• Assist with commission and fee calculations
• Complete monthly gross receipts and sales tax reports and filings
• Respond to accounts receivable inquiries and communicate with internal staff and customers
• Update vendor forms and maintain accurate financial documentation
• Assist with month-end close, including journal entries and reconciliations

Qualifications:

• Associate's degree or high school diploma with at least 5 years of experience in credit, collections, billing, and accounting; bachelor's degree preferred
• Previous experience in accounts receivable, collections, billing, or a related accounting function
• Strong spreadsheet and computer skills with experience working in financial databases
• Comfortable analyzing financial data and researching and resolving discrepancies
• Highly organized, detail-oriented, and self-motivated with the ability to independently manage day-to-day responsibilities
• Strong written and verbal communication skills
• Collaborative team player who can work effectively within a Finance department