Accounts Receivable Specialist

Old Dominion Mechanical; Virginia (MN); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

401(k)

Health Insurance

Vision Insurance

Health Savings Account

Life Insurance

Flexible Spending Account

Employee Assistance Program

Paid Time Off

Paid Holidays

Professional Development Assistance

Disability (short & long-term)

Job summary

Old Dominion Mechanical is seeking an Accounts Receivable Specialist to manage day-to-day accounts receivable operations including processing customer invoices, collecting payments, and reconciling accounts. The position supports cash flow optimization and requires attention to detail and strong organization in a fast-paced finance team.

Based in Virginia, this non-exempt role reports to the CFO/CIO and offers opportunities to improve collections processes while collaborating with internal

Qualifications

• Associate's degree in accounting, Finance, Business Administration, or related field preferred. High school diploma with relevant experience will be considered.
• Minimum 2+ years of experience in accounts payable, accounts receivable, or related finance roles.
• Proficiency in accounting software and ERP systems (QuickBooks, SAP, Oracle, etc.)
• Strong attention to detail and accuracy in data entry and reconciliation.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication and interpersonal skills, with the ability to interact professionally with vendors, customers, and colleagues.
• Analytical mindset and problem-solving abilities to resolve discrepancies and improve processes.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Respond to customer inquiries and resolve payment-related issues promptly.
• Monitor accounts receivable aging and follow up on overdue invoices.
• Communicate with customers regarding payment status, payment terms, and invoice disputes.
• Process customer payments, including checks, credit card payments, and electronic transfers.
• Reconcile customer accounts and apply payments to outstanding invoices.
• Investigate and resolve discrepancies in customer payments or billing issues.
• Prepare and send account statements and reminders to customers as needed.
• Coordinate with internal departments to ensure timely payment processing and collections.
• Provide regular updates and reports on cash flow status and receivables aging.
• New customer credit checks

Job description

JOB TITLE: Accounts Receivable Specialist

DEPARTMENT : Finance

REPORTS TO: CFO/CIO

Salary (Non-Exempt): $22.00-$24.00/Hour

PRIMARY FUNCTION

ODM is looking for an AccountsReceivable professional who will be responsible for managing the day-to-dayoperations of the accounts payable and accounts receivable functions for our customers.This role involves processing vendor invoices, issuing payments, managingcustomer invoices, and ensuring timely collection of receivables. The AccountsReceivable professional plays a critical role in maintaining accurate financialrecords, optimizing cash flow, and supporting overall financial operations.

ESSENTIAL DUTIES &RESPONSIBILITIES

• Respond to customer inquiries and resolve payment-related issuespromptly.
• Monitor accounts receivable aging and follow up on overdue invoices.
• Communicate with customers regarding payment status, payment terms,and invoice disputes.
• Process customer payments, including checks, credit card payments,and electronic transfers.
• Reconcile customer accounts and apply payments to outstandinginvoices.
• Investigate and resolve discrepancies in customer payments orbilling issues.
• Prepare and send account statements and reminders to customers asneeded.
• Coordinate with internal departments to ensure timely paymentprocessing and collections.
• Provide regular updates and reports on cash flow status andreceivables aging.
• New customer credit checks

QUALIFICATIONS

• Associate's degree in accounting, Finance, BusinessAdministration, or related field preferred. High school diploma with relevantexperience will be considered.
• Minimum 2+ years* of experience in accounts payable,accounts receivable, or related finance roles.
• Proficiency in accounting software and ERP systems(QuickBooks, SAP, Oracle, etc.)
• Strong attention to detail and accuracy in data entry andreconciliation.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication and interpersonal skills, with the abilityto interact professionally with vendors, customers, and colleagues.
• Analytical mindset and problem-solving abilities to resolvediscrepancies and improve processes.
• Abilityto work independently and collaboratively in a fast-paced environment.
• 401(k)
• HealthInsurance
• VisionInsurance
• HealthSavings Account
• LifeInsurance
• FlexibleSpending Account
• EmployeeAssistance Program
• Paid Time Off
• PaidHolidays
• ProfessionalDevelopment Assistance
• Company Paid Short-and Long-TermDisability

Equal Opportunity Employer: ODM provides equal employment opportunities to all applicants and employees. We prohibit discrimination and harassment of any type based on protected characteristics under federal, state, or local laws.

Notice to Applicants: To ensure compliance with Virginia SB 215, ODM bases all compensation offers strictly on the job's defined requirements and market value. ODM does not and will never ask for your current or historical compensation data. Candidates are protected from retaliation or bias should they decline to share prior wage information.