Accounts Receivable Clerk

Reliance, Inc.; Pasadena (CA); On-site; USD 32,000 - 36,000; Full time

Job summary

Reliance, Inc. in Pasadena, CA seeks an AR Clerk to handle accounts receivable tasks including daily billing, invoice generation, and cash application. The role ensures accurate reconciliation of cash receipts and supports month-end close with AR adjustments and statement preparation.

Collaboration with sales and other departments helps resolve discrepancies while upholding internal controls. The position requires a high school diploma or GED, with 2+ years in credit/collections.

Qualifications

• Requires high school diploma or GED; bachelor’s degree preferred.
• At least 2 years of credit and collections experience in a commercial environment.
• Experience researching customer account activity and AR adjustments preferred.
• Strong analytical, organizational, problem-solving, and communication skills.
• Proficiency in Microsoft Excel and Outlook.

Responsibilities

• Perform daily billing and cash application activities.
• Prepare and process customer invoices and maintain documentation.
• Reconcile daily cash deposits, including lockbox and mail receipts.
• Communicate with the sales department to resolve customer account issues, including disputes and delinquent accounts.
• Prepare AR adjustments with supporting documentation.
• Support audits by retrieving invoices and payment records.
• Generate and distribute month-end AR statements.
• Ensure compliance with company policies and internal controls.
• Identify and communicate account discrepancies requiring review.

Skills

Credit & collections

Cash application

Analytical thinking

Organizational skills

Verbal & written communication

Team collaboration

Process documentation

Education

High school diploma or GED

Bachelor’s degree in accounting/finance/business

Tools

Excel

Outlook

Job description

Job Summary

The AR Clerk is responsible for performing accounts receivable activities, including daily billing, invoice generation, cash application, and account adjustments. This role ensures the accurate reconciliation of daily cash receipts, supports month-end close through A/R adjustments and statement preparation, and maintains complete and organized supporting documentation. The position collaborates with the sales team and other departments to resolve customer account discrepancies while adhering to company policies, procedures, and internal controls.

Physical Requirements

Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Repetitive Motion

Function in the Job

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Job Function

• Perform daily billing and customer cash application activities
• Prepare and process customer invoices and maintain organized supporting documentation and filing systems
• Reconcile daily cash deposits, including lockbox, mail, and walk-in receipts
• Communicate with the sales department to resolve customer account issues, including short payments, invoice disputes, claims, delinquent accounts, and returned payments
• Prepare and process accounts receivable adjustments, including researching the underlying transactions and maintaining appropriate supporting documentation
• Support internal and external audits by retrieving invoices, payment records, customer account activity, reconciliations, and other requested documentation
• Assist with audit-related information requests and ensure supporting documentation is complete, accurate, and provided timely
• Generate and distribute month-end A/R statements
• Ensure compliance with all company policies, procedures, and internal controls
• Identify and communicate account discrepancies or unusual items requiring additional review

Supplemental Duties & Responsibilities

• All other duties and responsibilities assigned by management

Required Skills

• High school diploma or GED required; bachelor’s degree in accounting, finance, business administration, or a related field preferred
• Minimum of 2 years of experience in credit and collections within a commercial environment, including cash application, required
• Experience researching customer account activity and processing accounts receivable adjustments preferred
• Strong analytical, organizational, and problem-solving skills
• Strong verbal and written communication skills
• Proficiency in Microsoft Office applications, particularly Excel and Outlook
• Ability to maintain accurate records and handle supporting documentation in an organized manner
• Ability to work effectively within a team environment and collaborate with individuals at all levels
• Knowledge of administrative and clerical procedures, including word processing, file and records management, and general office practices
• Highly organized, detail-oriented, and efficient

Compensation Range

The anticipated compensation for this position is USD $23.00/Hr. - USD $26.00/Hr. depending on experience, qualifications, and location.

EEO Statement

Reliance, Inc. IS A DRUG-FREE WORK ENVIRONMENT EEO/DISABILITY/VETERAN