Accounts Receivable Specialist

Spectrum Medical Imaging Co.; Santa Monica (CA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Paid time off

Weekday schedule

Job summary

Spectrum Medical Imaging Company in Santa Monica, CA is seeking an experienced Accounts Receivable Specialist to manage day-to-day AR activities, invoicing, collections, and reconciliation on-site at our Santa Monica office. The role emphasizes accuracy, customer communication, and efficient account maintenance.

The ideal candidate will be organized, proactive, and able to handle multiple accounts and priorities in a fast-paced environment while collaborating with sales, customer service, and

Qualifications

• Previous experience in accounts receivable, collections, billing, or a related accounting role.
• Strong understanding of accounts receivable processes and general accounting principles
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Excel, Word, and Outlook
• Strong written and verbal communication skills
• Comfortable communicating directly with customers regarding payments and outstanding balances
• Ability to prioritize responsibilities and meet deadlines in a fast paced environment
• High school diploma or equivalent required

Responsibilities

• Prepare and send accurate customer invoices in a timely manner
• Monitor AR aging and actively follow up on past due accounts
• Communicate with customers regarding outstanding invoices, payment status, and account balances
• Research and resolve billing discrepancies and payment issues
• Process and accurately apply customer payments
• Reconcile customer accounts and investigate discrepancies
• Maintain accurate records of invoices, payments, and collection activity
• Prepare AR aging and collection reports for management
• Work closely with sales, customer service, and accounting teams to resolve customer account issues
• Assist with month end accounts receivable closing activities
• Help identify opportunities to improve invoicing, collections, and AR processes

Skills

Accounts Receivable

Microsoft Excel

Communication skills

Education

High school diploma or equivalent

Bachelor's degree in Accounting, Finance, Business

Tools

Sage 100

NetSuite ERP

Microsoft ERP

Akumatica ERP

Job description

Spectrum Medical Imaging Company is a privately held medical imaging equipment and supply distributor with over 40 years of experience. We serve hundreds of imaging centers, hospitals, and medical facilities nationwide and have completed more than 1,000 equipment installations.

As we continue to grow, we are looking for an experienced and detail oriented Accounts Receivable Specialist to join our team at our Santa Monica office.

The Role

Accounts Receivable Specialist

Santa Monica, CA | Full Time | On Site

About Spectrum Medical Imaging Company

Spectrum Medical Imaging Company is a privately held medical imaging equipment and supply distributor with over 40 years of experience. We serve hundreds of imaging centers, hospitals, and medical facilities nationwide and have completed more than 1,000 equipment installations.

As we continue to grow, we are looking for an experienced and detail oriented Accounts Receivable Specialist to join our team at our Santa Monica office.

The Role

The Accounts Receivable Specialist will be responsible for managing day to day accounts receivable activities, including invoicing, collections, payment application, account reconciliation, and customer account maintenance.

The ideal candidate is organized, proactive, comfortable communicating directly with customers, and able to effectively manage multiple accounts and priorities.

Responsibilities

• Prepare and send accurate customer invoices in a timely manner
• Monitor AR aging and actively follow up on past due accounts
• Communicate with customers regarding outstanding invoices, payment status, and account balances
• Research and resolve billing discrepancies and payment issues
• Process and accurately apply customer payments
• Reconcile customer accounts and investigate discrepancies
• Maintain accurate records of invoices, payments, and collection activity
• Prepare AR aging and collection reports for management
• Work closely with sales, customer service, and accounting teams to resolve customer account issues
• Assist with month end accounts receivable closing activities
• Help identify opportunities to improve invoicing, collections, and AR processes

Qualifications

• Previous experience in accounts receivable, collections, billing, or a related accounting role
• Strong understanding of accounts receivable processes and general accounting principles
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Excel, Word, and Outlook
• Strong written and verbal communication skills
• Comfortable communicating directly with customers regarding payments and outstanding balances
• Ability to prioritize responsibilities and meet deadlines in a fast paced environment
• High school diploma or equivalent required

Preferred Qualifications

• Experience with Sage 100 and/or NetSuite ERP, Microsoft ERP, Akumatica ERP
• Bachelor's degree in Accounting, Finance, Business, or a related field
• Experience working in distribution, healthcare, medical supplies, or a similar industry

Compensation & Benefits

Salary: $55,000 to $70,000 per year, based on experience and qualifications

• Medical, dental, and vision insurance
• 401(k) with company matching
• Paid time off
• Monday through Friday schedule

This is a full time, on site position in Santa Monica, California.