Accounts Receivable Specialist

Spyglass Talent Solutions; Randleman (NC); On-site; USD 52,000 - 72,000; Full time

Job summary

Spyglass Talent Solutions is assisting a confidential client in Randleman, NC to locate an Accounts Receivable Specialist responsible for the full billing cycle on construction projects.

You will set up new contracts, process AIA/ G702-G703 documents, manage lien waivers, and coordinate with project managers to ensure timely invoicing and collections while maintaining audit-ready files.

Qualifications

• 2+ years of experience with construction billing and AIA documents preferred.
• Advanced Excel skills (formulas, pivot tables, data analysis) and Office Suite proficiency.
• QuickBooks Enterprise experience; company transitioning to online version.
• Excellent organizational and time management abilities; capable of handling multiple projects.
• Familiarity with customer billing portals such as Textura, Procore, or similar platforms.
• Knowledge of lien waiver requirements, SOV management, and construction payment processes preferred.
• North Carolina Notary Public certification or willingness to obtain — preferred.

Responsibilities

• Review and administer customer contracts for accuracy; process through DocuSign after adjustments.
• Set up new customers and jobs in QuickBooks; create sales orders for awarded projects.
• Input contract values into the Schedule of Values and into the S&OP system for tracking.
• Prepare and submit AIA documents for monthly invoicing through billing portals.
• Manage lien waiver processing, retainage, and documentation for audits.
• Track and process change orders; ensure timely invoicing and collections.
• Maintain comprehensive customer job files; ensure audit-ready documentation.
• Coordinate with project managers on billing adjustments and outstanding invoices.

Skills

Construction billing

AIA documents (G702/G703)

Excel

QuickBooks

Time management

Attention to detail

Notary

Multi-project management

Tools

QuickBooks Enterprise

Textura

Procore

Job description

Spyglass Talent Solutions has been retained by a confidential client to conduct a search for an Accounts Receivable Specialist based in Randleman, NC.

Our client is an established and growing manufacturer in the construction industry, specializing in the sale and installation of their products. They are known for their commitment to quality and a supportive, team-oriented culture.

As the business continues to expand, they are looking for a detail-oriented Accounts Receivable Specialist to own the full billing cycle across their construction projects — someone who brings both technical precision and a customer service mindset to everything they do.

The Accounts Receivable Specialist will manage the complete billing cycle from contract setup through final payment collection, navigating the complexities of construction billing with accuracy and professionalism. This role requires strong organizational skills, technical proficiency, and the ability to manage multiple accounts while ensuring timely invoicing and collections.

Key Responsibilities

• Review and administer customer contracts for accuracy and completeness; process through DocuSign following adjustments.
• Set up new customers and jobs in QuickBooks with proper coding and structure; create sales orders for awarded projects.
• Input contract values from the Estimating Department into the Schedule of Values (SOV) and enter data into the internal S&OP system for tracking and reporting.
• Prepare and submit AIA documents for monthly invoicing (G702/G703) through customer billing portals including Textura and Procore.
• Manage lien waiver processing, documentation requirements, and retainage collection.
• Track and process customer change orders accurately and promptly.
• Create and maintain comprehensive customer job files; ensure all documentation is current, organized, and audit-ready.
• Maintain and monitor multi-state business licenses for regulatory compliance.
• Process notarized documents as required; support audit processes with organized documentation.
• Coordinate with project managers on billing adjustments, updates, and outstanding invoices.

Skills & Experience

• 2+ years of experience with construction billing and AIA documents preferred.
• Advanced proficiency in Microsoft Excel (formulas, pivot tables, data analysis) and Microsoft Office Suite.
• QuickBooks Enterprise Edition experience (company is transitioning to online version).
• Excellent organizational and time management skills; ability to manage multiple projects and competing deadlines.
• Strong attention to detail and commitment to accuracy.
• Familiarity with customer billing portals such as Textura, Procore, or similar platforms preferred.
• Knowledge of lien waiver requirements, Schedule of Values (SOV) management, and construction payment processes preferred.
• North Carolina Notary Public certification or willingness to obtain — preferred.

Application Question

How many years of experience do you have with construction billing, Schedule of Values (SOV) management, and processing AIA billing documents (G702/G703)?

Work Location

Randleman, NC 27317 — In-person. Ability to commute required.