Accounts Receivable Specialist

Bootz & Duke Sign Company; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Vision insurance

Job summary

Bootz & Duke Sign Company in Phoenix, AZ is seeking an Accounts Receivable Specialist with at least five years of AR experience in construction or sign industry. You will manage invoicing through collections, maintain accuracy, and support month-end close.

Hands-on Sage experience is mandatory. This 100% in-person role requires excellent Excel skills, attention to detail, and the ability to work independently with project managers and customers.

Qualifications

• Minimum of 5 years of professional accounts receivable experience.
• Hands-on Sage accounting software experience is mandatory.
• Proficiency with Microsoft Excel, Outlook, and general office software.
• Strong understanding of AR, invoicing, payment application, collections, and reconciliation.
• Ability to work independently and collaboratively with project managers and teams.

Responsibilities

• Manage day-to-day AR for commercial and construction-related customers.
• Prepare, review, and issue accurate customer invoices in a timely manner.
• Maintain customer accounts and ensure payments are properly applied.
• Monitor outstanding receivables and follow up on past-due accounts.
• Research and resolve billing discrepancies and payment issues.
• Reconcile customer accounts and investigate unapplied payments.
• Process payments (credit cards, ACH, checks) as applicable.
• Collaborate with project managers to ensure accurate billing information.
• Assist with construction billing docs like PO, change orders, lien waivers, and applications.
• Maintain organized AR records and assist with month-end closing.

Skills

Accounts receivable

Excel proficiency

Strong communication

Organizational skills

Attention to detail

Tools

Sage accounting software

Job description

Benefits

• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Vision insurance

Accounts Receivable Specialist

Position: Accounts Receivable Specialist

Industry: Construction / Sign Manufacturing & Installation

Job Type: Full-Time

Work Location: In-Person - This is not a remote or hybrid position

Position Summary

We are seeking an experienced, dependable, and highly organized Accounts Receivable Specialist to join our team. Our company operates in the construction and commercial sign industry, working with general contractors, property owners, national accounts, and other commercial customers.

The ideal candidate will have a strong background in accounts receivable, excellent attention to detail, and the confidence to independently manage customer accounts from invoicing through collection.

A minimum of five years of accounts receivable experience is required. Hands-on experience with Sage accounting software is mandatory.

This is a 100% in-person position and requires regular attendance at our office.

Key Responsibilities

• Manage the day-to-day accounts receivable process for commercial and construction-related customers.
• Prepare, review, and issue accurate customer invoices in a timely manner.
• Maintain customer accounts and ensure payments are properly applied.
• Monitor outstanding receivables and proactively follow up on past-due accounts.
• Research and resolve billing discrepancies and payment issues.
• Reconcile customer accounts and investigate unapplied or incorrectly applied payments.
• Process credit card, ACH, check, and other customer payments as applicable.
• Work closely with project managers and other internal team members to ensure billing information is accurate and complete.
• Assist with construction-related billing documentation, including purchase orders, change orders, lien waivers, payment applications, and supporting documentation as applicable.
• Maintain organized and accurate electronic and physical A/R records.
• Assist accounting and management with month-end closing and reporting.
• Identify collection concerns or problem accounts and communicate them to management promptly.
• Provide additional accounting and administrative support as needed.

Required Qualifications

• Minimum of 5 years of professional accounts receivable experience.
• Sage accounting software experience is mandatory. Candidates without Sage experience will not be considered.
• Strong understanding of accounts receivable, invoicing, payment application, collections, and account reconciliation.
• Proficiency with Microsoft Excel, Outlook, and general office software.
• Excellent attention to detail and a high degree of accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple accounts, priorities, and deadlines simultaneously.
• Strong written and verbal communication skills.
• Professional and confident when communicating with customers regarding outstanding balances and payment issues.
• Ability to work independently while also collaborating effectively with project managers and other members of the accounting and administrative teams.
• Dependable attendance and the ability to work in person on a full-time basis.

Preferred Qualifications

• Previous accounting or accounts receivable experience within the construction, commercial sign, manufacturing, or subcontracting industry.
• Experience working with general contractors and commercial construction customers.
• Familiarity with construction billing requirements, including AIA-style billing, progress billing, retainage, lien waivers, change orders, and certificates of insurance.
• Experience managing a significant portfolio of commercial customer accounts.

What We Are Looking For

We are looking for someone who takes ownership of the accounts receivable process rather than simply processing invoices. The successful candidate will be comfortable following up on outstanding balances, researching problems, communicating with customers, and working with our internal team to resolve issues quickly.

This position is best suited for someone who is organized, persistent, professional, accurate, and comfortable working independently in a fast-paced construction environment.

Important Requirements

This is a full-time, in-person position. Remote and hybrid work are not available for this role.

At least five years of accounts receivable experience is required.