Accounts Receivable Specialist

Apex Imaging Services; Pomona (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Apex Imaging Services is a national general contracting and technology solutions provider supporting the restaurant, retail, banking, grocery, and convenience store industries.

The Accounts Receivable Specialist oversees the accounts receivable function, ensuring customer invoices are properly generated and collected while coordinating with Sales and Project Management to address disputes, manage credit limits, and ensure accurate revenue recognition.

Qualifications

• 3–5+ years in AR, credit, or revenue accounting.
• Strong understanding of credit practices and revenue cutoffs.
• Advanced Excel reporting skills and cross-functional collaboration.

Responsibilities

• Generate customer invoices based on project status.
• Set up and maintain project milestones for automated billing and revenue recognition.
• Configure and manage fixed fee rules for contracts.
• Create and maintain project-specific revenue recognition rules.
• Ensure invoices are synced and reflected correctly.
• Monitor AR aging and initiate collections.
• Approve credit memos and adjust limits.
• Lead AR reporting and month-end close processes.
• Assist with revenue reporting and policy compliance.

Skills

Accounts receivable

Credit practices

Revenue accounting

Excel reporting

Cross-functional communication

Problem solving

Collections

High-volume accounts

Job description

Apex Imaging Services is a national general contracting and technology solutions provider supporting the restaurant, retail, banking, grocery, and convenience store industries. We specialize in high-volume, multi-site program rollouts that help leading brands modernize their physical spaces efficiently and consistently across hundreds or even thousands of locations. From site assessments and permitting to construction, installation, and closeout, Apex provides end-to-end solutions backed by real-time reporting through our proprietary platform.

We are a fast-paced, solutions-driven company known for our ability to mobilize quickly, adapt to complex client needs, and deliver high-quality results under tight timelines. Our team thrives on collaboration, accountability, and a shared commitment to building strong client relationships through integrity, transparency, and results.

Position Overview

The Accounts Receivable Specialist oversees the accounts receivable function, ensuring customer invoices are properly generated and collected while managing credit risk. This role coordinates with Sales and Project Management to address disputes, manage credit limits, and ensure accurate revenue recognition.

Key Responsibilities

Accounts Receivable Management

• Generate customer invoices based on project status
• Set up and maintain project milestones to support automated billing and revenue recognition.
• Configure and manage fixed fee rules for applicable contracts.
• Create and maintain project-specific revenue recognition rules.
• Ensure completed invoices are correctly synced and reflected.

Collections & Credit Management

• Monitor AR aging and initiate collections for past-due accounts.
• Manage credit policies and adjust credit limits based on payment history.
• Approve credit memos and issue adjustments within authorized limits.
• Collaborate with Project Managers to resolve billing or milestone disputes.
• Lead AR reporting and month-end close processes.
• Assist with revenue reporting and ensure compliance with credit and revenue policies.

Qualifications & Skills

• 3–5+ years of accounts receivable, credit, or revenue accounting experience.
• Strong understanding of credit practices and revenue cutoffs.
• Advanced Excel reporting skills.
• Effective cross-functional communication and problem-solving abilities.
• Ability to manage high-volume customer accounts and collections.