Accounts Receivable Specialist

Sheppard Redistribution, Inc.; Phoenixville (Chester County); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Employee assistance program

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Sheppard Redistribution, Inc. in Phoenixville, PA seeks an AR Specialist to manage the company’s outstanding invoices and drive timely payments.

You will generate bills, follow up on overdue accounts, and maintain precise receivable records in a collaborative, compliance-focused environment. Responsibilities include posting payments, coordinating with the credit team on terms, and resolving payment discrepancies while delivering professional customer service and accurate data entry.

Qualifications

• Proficient in accounting and accounts receivable processes

Responsibilities

• Manage accounts receivable processes, ensuring timely collections.
• Utilize accounting software to maintain accurate financial records and reports.
• Collaborate with the credit team to ensure limits and terms are met.
• Handle customer inquiries and resolve discrepancies related to payments.
• Perform data entry and maintain organized records of transactions and communications.
• Assist in posting checks, ACH, and credit card payments.
• Make outgoing collection calls to keep balances up to date.

Skills

Accounting basics

Accounts receivable

GAAP knowledge

Customer service

Data entry accuracy

Microsoft Excel

Negotiation

Communication

Investigative skills

Education

Associates or Bachelor’s degree in Accounting/Finance/Business

Tools

Accounting software

ERP systems

Job description

Company Description: Sheppard Redistribution, Inc. is a locally owned and operated master distributor headquartered in Phoenixville, Pennsylvania, with warehouse operations in Phoenixville and Cleveland serving the Mid-Atlantic and greater Pittsburgh regions. The company focuses on delivering high levels of service and satisfaction through experienced management, knowledgeable team members, and the use of state-of-the-art technology. As a forward-thinking link in the supply chain, Sheppard Redistribution provides additional resources and flexibility to help customers access the products their end users need. The organization emphasizes empowered decision-making, quick and accurate responses, and close partnership with customers to support business growth. Team members are encouraged to listen, take action, and continuously improve service, making Sheppard Redistribution a responsive and customer-focused workplace.

Role Description: AR Specialist, also known as an Accounts Receivable Specialist, is responsible for managing a company's outstanding customer invoices, ensuring timely payment collection by generating bills, following up on overdue accounts, and maintaining accurate financial records related to receivables, all while adhering to company policies and compliance regulations.

Responsibilities

• Manage accounts receivable processes, ensuring timely collections.
• Utilize accounting software to maintain accurate financial records and reports.
• Collaborate with the credit team to ensure limits and terms are met.
• Handle customer inquiries and resolve discrepancies related to payments.
• Perform data entry and maintain organized records of transactions and communications.
• Assist in posting checks, ACH, and credit card payments.
• Make outgoing collection calls to keep balances up to date.

Qualifications

• Proficient in accounting and accounts receivable processes
• Strong understanding of financial concepts and GAAP
• Experience with accounting software
• Excellent negotiation and customer service skills
• Ability to perform data entry accurately and efficiently
• Organized and detail-oriented
• Multi-tasker
• Strong analytical skills to review aging reports, reconcile accounts, and identify discrepancies.
• Foundational knowledge of finance and accounting principles related to accounts receivable.
• Clear and professional communication skills for interacting with customers and internal stakeholders.
• Experience with debt collection practices that are ethical, compliant, and customer-focused.
• Proficiency in invoicing processes, including billing, payment application, and documentation.
• Experience with ERP or accounting software and intermediate MS Excel skills.
• High attention to detail, strong organizational skills, and ability to manage multiple priorities.
• Ability to work collaboratively on-site and maintain a customer service-oriented mindset.
• Previous experience in accounts receivable or a related finance role preferred.
• Relevant education such as an associate or bachelor's degree in Accounting, Finance, or Business is a plus.

Job Type

Full-time

• 401(k)
• 401(k) matching
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Ability to Commute

• Phoenixville, PA 19460 (Required)

Ability to Relocate

• Phoenixville, PA 19460: Relocate before starting work (Required)