Accounts Receivable Specialist

Green Apple; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Green Apple, a premier caterer in New York City, is seeking an Accounts Receivable Specialist who excels in fast-paced environments. You will manage the full invoicing cycle, handling hundreds of transactions while collaborating with sales and event management teams to maintain billing accuracy.

Applicants should have over 2 years of experience in accounts receivable, proficiency in accounting software, and strong Excel skills. This on-site role offers a chance to contribute to high-profile events in a stable, growing company.

Qualifications

• 2+ years of accounts receivable or general accounting experience.
• Strong attention to detail and ability to manage multiple deadlines.
• Catering industry experience is a plus but not required.

Responsibilities

• Generate and distribute invoices for corporate and private catering events.
• Track incoming payments and apply them to the correct accounts.
• Reconcile discrepancies between invoices, contracts, and payment records.
• Prepare monthly aging reports and present findings to management.

Skills

Detail-oriented

Deadline-driven

Proficiency with accounting software

Advanced Excel skills

Excellent written and verbal communication

Tools

QuickBooks

Sage

Job description

Accounts Receivable Specialist — Financial Operations for NYC's Premier Caterer

Behind every flawless event is a financial operation that keeps the wheels turning. Green Apple Catering & Events is looking for an Accounts Receivable Specialist who thrives in fast‑paced environments and understands the rhythm of high‑volume invoicing. If you're detail‑oriented, deadline‑driven, and ready to manage the financial backbone of a company that's served Amazon, Morgan Stanley, and Cartier, this is your opportunity.

Managing the Financial Engine of a High‑Volume Catering Operation

As our Accounts Receivable Specialist, you'll own the full invoicing cycle — from generating client invoices to tracking payments and reconciling accounts. Green Apple handles hundreds of events each month across all five boroughs, which means you'll be managing a steady stream of transactions that require accuracy, follow‑through, and clear communication with both internal teams and clients.

• Generate and distribute invoices for corporate and private catering events
• Track incoming payments and apply them to the correct accounts
• Reconcile discrepancies between invoices, contracts, and payment records
• Follow up on outstanding balances and manage collections processes
• Prepare monthly aging reports and present findings to management
• Coordinate with the sales and event teams to resolve billing questions
• Maintain organized digital records of all financial transactions

The Skills and Experience That Set You Apart

• 2+ years of accounts receivable or general accounting experience
• Proficiency with accounting software (QuickBooks, Sage, or similar platforms)
• Advanced Excel skills including pivot tables and VLOOKUP
• Strong attention to detail and ability to manage multiple deadlines
• Excellent written and verbal communication for client follow‑ups

Stability, Growth, and a Team That Values Precision

Green Apple Catering & Events has been operating in New York City since 2004 — over two decades of consistent growth. We hold a New York City DOHMH food service license and maintain HACCP‑certified food safety protocols across every operation. Our clients include Fortune 500 companies, government agencies, and leading hospitality brands. You'll join a finance team that directly supports the success of events serving up to 3,000 guests.

Green Apple manages hundreds of events per month across corporate, social, and institutional clients. The Accounts Receivable Specialist processes a high volume of invoices and payments, so strong organizational skills and attention to detail are essential.

Catering industry experience is a plus but not required. What matters most is a solid background in accounts receivable, comfort with high‑volume invoicing, and the ability to communicate clearly with both internal teams and external clients.

This is an on‑site role based at our headquarters at 1625 Broadway, New York, NY 10019. You'll work closely with our sales, operations, and event management teams to ensure billing accuracy across all accounts.