Accounts Receivable Specialist

Malone Souliers; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Malone Souliers is seeking an experienced Accounts Receivable Specialist to join our Finance Team on-site in New York. Manage invoicing, payments, collections, and client accounts across revenue streams to ensure steady cash flow and strong wholesale relationships.

Requirements include a minimum of 3 years in AR, a Bachelor's in accounting, and proficiency with NetSuite and Excel. Liaise with Sales, Logistics, and external parties; perform reconciliations and aging reporting while upholding

Qualifications

• Minimum of 3 years' experience in an Accounts Receivable role, ideally in fashion/luxury goods.
• Ability to manage a complex receivables portfolio with competing deadlines.
• Excellent communication and interpersonal skills with stakeholders at all levels.
• Strong commercial acumen and negotiation skills; able to handle difficult conversations.
• Self-motivated, independent, and able to prioritize under pressure.
• Bachelor’s degree in accounting, Finance, or a related field required.

Responsibilities

• Invoicing Billing: Prepare and process client invoices and upload to guarantor portal within 10 days of shipment.
• Payment Processing: Process incoming payments, allocate to client accounts, and reconile daily in multiple currencies.
• Collections: Proactively manage overdue accounts and liaise with clients to collect outstanding balances.
• Client Account Management: Maintain client accounts, resolve discrepancies, and manage payment arrangements.
• Stakeholder Liaison: Coordinate with Sales, Finance, Logistics, and external parties on invoices and shipments.
• Risk Management: Monitor high-risk accounts daily and escalate issues early.
• Reporting: Prepare AR aging and analyze client payment behavior for management.
• Systems & Controls: Ensure data accuracy in NetSuite and perform reconciliations; maintain controls.

Skills

Accounts Receivable

Communication

Relationship building

Prioritization

Attention to detail

Independent worker

Education

Bachelor’s degree in accounting

Tools

NetSuite

Excel

Job description

Malone Souliers is a leading ladies luxury footwear brand known for its impeccable craftsmanship and innovative designs. Our collection of exquisite women's footwear is crafted to offer a perfect blend of elegance, comfort, and style.

We are currently seeking an experienced and motivated Accounts Receivable Specialist to join our Finance Team. It is a full-time, on-site role based in New York, NY. This role is critical to maintaining the company's cash flow and financial stability by ensuring the timely collection of receivables across all revenue streams whilst maintaining good relationships with our wholesale clients.

Key Responsibilities:

• Invoicing Billing: Prepare and process client invoices, ensuring accuracy and adherence to strict submission deadlines. Upload invoices to receivable guarantor portal within 10 days of shipment to maintain credit insurance coverage.
• Payment Processing: Process incoming payments, allocate to client accounts, and maintain accurate records. Perform daily bank reconciliations across multiple currencies.
• Collections: Proactively manage overdue accounts, liaising with clients to resolve queries, minimize aged debt, and ensure timely collection of outstanding balances.
• Client Account Management: Maintain client accounts, resolve discrepancies, and ensure all transactions are recorded accurately. Build relationships with clients to encourage timely payment. Manage payment arrangements while protecting the company's commercial interests.
• Stakeholder Liaison: Liaise continuously with Sales, Finance, Logistics, and external parties regarding invoices, deposits, shipments, payments, credit approvals, and sales activity. Manage relationships with Receivable guarantor, ensuring their portal is kept regularly updated with client information and accurate shipping timeliness.
• Risk Management: Monitor high-risk accounts daily, escalating potential issues before they become significant financial problems.
• Reporting: Prepare weekly and monthly Accounts Receivable aging reports for management review. Analyze client payment behavior and identify accounts at risk of default.
• Systems and Controls: Ensure accurate data entry and integrity within NetSuite. Perform regular account reconciliations and generate account statements. Implement and maintain effective controls to minimize financial risk exposure.
• Other Administrative Tasks: Provide general administrative support to the Accounting Team as needed.

Skills and Qualifications:

• Minimum of 3 years' experience in an Accounts Receivable role, ideally within the fashion/luxury goods sector.
• Demonstrated ability to manage a complex receivables portfolio with competing deadlines.
• Excellent communication and interpersonal skills, with the ability to build effective relationships with internal and external stakeholders at all levels.
• Strong commercial acumen and negotiation skills. Able to have difficult conversations with clients while maintaining positive relationships.
• Self-motivated and able to work independently, prioritize effectively, and maintain composure under pressure.
• Bachelor’s degree in accounting, Finance, or a related field required

Key Attributes:

• Highly organized with a proactive approach to workload management.
• Persistent and results-oriented, with a track record of successfully collecting aged debt.
• Able to work collaboratively across functions and adapt communication style to different audiences.
• Proficiency in Microsoft Office, particularly Excel; experience with NetSuite a plus.
• Strong work ethic and commitment to timely, high-quality work output.