Accounts Receivable Specialist

Novate Legal Search; Los Angeles (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Novate Legal Search is seeking an Accounts Receivable Specialist to join our accounting team in Los Angeles. The role emphasizes cash application, transaction research, and accuracy across all incoming payments, with duties including wire transfers and Positive Pay approvals.

The ideal candidate has 3+ years of AR or accounting experience (law firm or professional services preferred), an associate or bachelor’s degree, and familiarity with ProLaw and MS Office.

Qualifications

• 3+ years of AR or accounting experience, preferably in a law firm or professional services.
• Associate or bachelor’s degree preferred.
• Experience with ProLaw is preferred.

Responsibilities

• Accurately record and apply daily cash receipts to client invoices and the general ledger.
• Review Positive Pay exceptions and prevent fraud.
• Initiate and authorize outgoing wire transfers with proper approvals.
• Manage client trust accounts per California State Bar guidelines.
• Execute remote bank deposits and balance with ProLaw.
• Be the point of contact for inquiries on outstanding invoices and cash application.
• Handle AR write-offs and research ledger discrepancies.
• Prepare and submit financial reports to clients, attorneys, and management.
• Scan checks and maintain digital backups for audit trail.

Skills

AR experience

Cash application

Attention to detail

Education

Associate or Bachelor’s degree

Tools

ProLaw

Microsoft Office

Job description

About the job Accounts Receivable Specialist

We are seeking a detail-oriented Accounts Receivable Specialist to join our accounting team. This role is focused on cash application and requires strong, hands‑on experience researching transactions, and ensuring accuracy across all incoming payments. You will be responsible for a wide range of critical banking functions, including initiating outgoing wires, managing Positive Pay fraud approvals, and executing remote deposits.

ESSENTIAL FUNCTION

• Accurately record and apply daily cash receipts (Checks, Lockbox, Wires, and ACH) to the specific, correct client invoices and the general ledger.
• Perform daily banking functions, including reviewing and approving Positive Pay exceptions to proactively protect the firm from fraudulent activity.
• Manage and initiate outgoing wire transfers, strictly ensuring all internal authorizations are secured prior to execution
• Manage all aspects of client trust accounts in strict accordance with California State Bar guidelines, including the oversight of deposits, disbursements, and refunds.
• Execute and manage remote bank deposits, ensuring every record balances perfectly with our ProLaw accounting system.
• Serve as the point of contact for inquiries regarding outstanding invoice balances and the specific application of cash received.
• Manage authorized A/R write‑offs and research any ledger inconsistencies.
• Prepare and submit accurate, timely financial reports to clients, attorneys, and management.
• Scan all incoming checks and maintain meticulous digital backups for all payment records to ensure a complete audit trail.

QUALIFICATIONS

• 3+ years of AR or accounting experience (law firm or professional services preferred).
• An associate or bachelor's degree is preferred.
• Experience with ProLaw preferred.
• Strong expertise with online banking platforms (navigation, research, reporting)
• Working knowledge of Microsoft Office – Word, Outlook, and Excel - and general office equipment.
• Strong organizational skills and attention to detail with emphasis on accuracy and quality under minimal supervision.
• Provide excellent customer service and a professional attitude.
• Ability to communicate effectively with individuals at all levels of the firm.
• Ability to maintain confidentiality.
• Must be able to pass a background check.