Accounts Receivable Specialist

CertaSite; Indianapolis (IN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Referral bonuses starting at $1,000per

Comprehensive medical plan options, in

401K plan with company match

Generous paid time off, paid holidays,

Company giveaways

Opportunities for community service

Work at a mission-driven company,

Continued growth and expansion into ne

Job summary

CertaSite is hiring an Accounts Receivable Specialist to be based in our Indianapolis office. This on-site, Monday–Friday role involves contacting customers, resolving billing questions, and collaborating with the Finance team and other departments. You will work with multiple systems and support cash application tasks as needed.

The ideal candidate has 2+ years AR/collections experience, strong communication, accuracy, and organizational skills to thrive in a fast-paced environment.

Qualifications

• 2+ years Accounts Receivable/Collections experience in a fast-paced environment.
• Excellent communication to follow through and follow up on open items.
• Strong attention to detail and accuracy.
• Well-organized and able to manage multiple tasks.
• Ability to work under pressure to meet deadlines.
• Good math/numerical ability to analyze customer billings.
• Proficient in Word and Outlook; strong Excel skills with PivotTables and V-lookups.

Responsibilities

• Making phone calls, sending emails and communicating with customers on open invoices due to CertaSite.
• Research customer questions to help resolve issues and secure payment of invoices.
• Communicate with operations team members locally and at branch locations across the Midwest.
• Cross-train in operating various systems to update customer records and provide invoice information.
• Reconcile high dollar, high volume customer accounts between billings, payments and adjustments.
• Cross-train in Sage Intacct to aid in Cash Application as needed.
• Maintain minimum customer contacts on a daily/weekly/monthly basis.

Skills

Communication skills

Attention to detail

Well-organized

Ability to work under pressure

Numerical analysis

Excel skills

Word & Outlook

Sage Intacct experience (a plus)

Tools

Sage Intacct

Pivot tables

V-lookups

Job description

We are looking for an Accounts Receivable Specialist to work out of our Indianapolis office. This is a fully on site M-F role. The ideal candidate will be responsible for contacting customers via phone, email, customer portal and other methods. This role must be able to use critical thinking to help customers work through their questions regarding billing and service. This team member will work with multiple departments within the company to facilitate communication, collaboration with CertaSite leadership, fellow Finance team members, and other support agents. This role is fast-paced and demanding with high visibility within the company. This role reports to the Accounting Manager.

COMPANY PERKS

• Referral bonuses starting at $1,000 per referral
• Comprehensive medical plan options, including dental and vision
• 401K plan with company match
• Generous paid time off, paid holidays, and paid parental leave
• Company giveaways
• Opportunities for community service and charity involvement
• Work at a mission-driven company, focused on people
• Continued growth and expansion into new markets and products and services

WHAT YOU WILL BE DOING

• Making phone calls, sending emails and communicating with customers on open invoices due to CertaSite
• Research customer questions to help resolve issues and secure payment of invoices.
• Communicate with operations team members, both locally and at branch locations across the Midwest to provide answers and feedback regarding customer communications.
• Cross-train in operating various systems to update customer records and provide customers with necessary information regarding invoices.
• Reconcile high dollar, high volume customer accounts between billings, payments and adjustments.
• Cross-train in Sage Intacct to aid in Cash Application as needed.
• Maintain minimum customer contacts on a daily/weekly/monthly basis.
• This position is onsite in our Corporate Office. Must be willing to make a daily commute.
• Other duties and projects as assigned.

QUALIFICATIONS

• 2 or more years relevant Accounts Receivable/Collections experience in a fast-paced work environment.
• Excellent communication skills to follow through and follow up on open items.
• Strong attention to detail and accuracy.
• Well-organized.
• Ability to work under pressure to meet deadlines.
• Good math/numerical ability to analyze customer billings.
• Proficient in Word and Outlook.
• Strong Excel Skills (Pivot tables and V-lookups knowledge a plus)
• Sage Intacct experience not required, but a plus.

Who are we?

CertaSite is a fast-growing fire protection and life safety company. Fire and life safety is our passion. It's all we think about. We leverage our hard-earned expertise to give people peace of mind, confidence, and more time to pursue their core businesses. Since 2018, we have grown from four to 18 markets while serving more than 30,000 customers throughout the Midwest.

As we grow and expand into new markets, we are building a team that loves what they do and has fun doing it. If you are looking to be challenged every day, for an opportunity to make a meaningful impact, and to grow with a mission- and people-driven company focused on the customer, we hope you will consider this amazing opportunity.

Our Mission:

To provide a meaningful impact to as many lives as possible.

Our Vision:

To be the most dependable and simplified life safety solution on the planet.

Our Values:

• Passionate - We are on a relentless pursuit to be great, not just good enough. And we have fun doing it.
• Impactful - Our work makes a real difference in the world. We literally save lives, but that's just the beginning.
• Innovative - We believe there is always a better way. We don't stop until we find it.
• Genuine - We do what we say, and we mean it. We are authentic and dependable.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS:

Overtime hours may be required at month end and as requested, controlled climate, office environment, occasional work from home options, required to sit for long periods of time, 8 or more hours per day, frequently required to use monitor, keyboard, mouse and phone

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.