Accountant, CC Foundation

Casper College Foundation and Alumni Association; Casper (WY); On-site; USD 60,000 - 90,000; Full time

Job summary

Casper College Foundation and Alumni Association is seeking an Accountant to support fiscal operations, funding activities, investment management, and reporting. You will process daily transactions, reconcile accounts, code expenses, and assist in budgeting with the CFO and Executive Director.

This role involves compiling schedules for audits and Form 990 data, preparing annual reports, and ensuring timely, accurate reporting for hundreds of donor funds.

Qualifications

• Associate’s Degree in accounting, finance or business administration.
• Minimum of 3 years professional accounting experience.
• Experience with full-cycle accounting for a financially complex organization.
• Proficiency with Excel and accounting software.
• Strong communication and teamwork skills.

Responsibilities

• Process, record, and reconcile daily financial transactions following GAAP.
• Review and reconcile general ledger, bank and investment accounts monthly.
• Prepare journal entries and annual reports.
• Assist in budgeting and audit preparations.
• Maintain filing systems and handle 1099 filing.
• Support CFO with financial reporting and donor fund tracking.
• Support events and confidentiality obligations.

Skills

Accounting

Excel

Analytical thinking

Teamwork

Communication

Education

Associate degree in accounting/finance/business

Bachelor’s degree in accounting/finance/business

Tools

Accounting software

Job description

The Accountant shall assist in the administration of the fiscal operations of the Foundation, including its fundraising, the management of its investments and other assets. The Accountant processes daily financial transactions, including payables, receivables, bank reconciliations, credit card coding, scholarship coding, investment allocations, and general ledger tracking. This role collaborates with CFO and Executive Director to develop scholarship and program budgets, while supporting audit preparations and Form 990 data preparation. Additionally, the Accountant works under the direction of the CFO to compile critical institutional, state, and annual reports, as well as tax compliance reports (1099s), to ensure timely, accurate reporting across hundreds of individual funds.

Responsibilities:

This position reviews and posts revenue, codes expenses, and prepares journal entries. The Accountant reviews, analyzes, and reconciles various general ledger accounts monthly, including bank accounts and investment accounts, and prepares various annual reports as needed. This position reports to the Foundation Chief Financial Officer.

Process, record, and reconcile daily financial and accounting transactions for an established foundation following established GAAP procedures.

Input data and run routine reports within financial systems, provide raw financial data to the CFO and other staff members.

Assist in recording investment earnings, tracking allocations, and posting general ledger adjustments across 400+ distinct donor funds based on established criteria.

Analyze and review incoming revenue in the general ledger, verifying that restrictions and funds are appropriate.

Reconcile complex bank accounts with a high volume of transactions and varied revenue streams.

Code and process accounts payable, accounts receivable, and assist in monitoring bank balances and alert leadership to any cash requirements.

Work alongside the CFO in preparing the annual budgets.

Gather, organize, and pull transactional schedules, receipts, and source documents required for external audit.

Maintain organized digital and physical filing systems for all accounting records.

Code scholarship expenses and other expenses to the correct restrictions and funds.

Carry out daily financial operations in strict compliance with internal financial policies, fiduciary controls, and regulatory requirements.

Conduct routine data entry, creating various reports, 1099 filing, schedule preparation, and operational tasks as assigned.

Participate in all foundation events such as T-bird Trek, Homecoming, Donor Luncheons, Receptions, and other special events.

Must be able to maintain a high degree of confidentiality, as this position works with sensitive financial, donor, and student information.

Complete special projects as needed.

The Accountant shall assist in the administration of the fiscal operations of the Foundation, including its fundraising, the management of its investments and other assets. The Accountant processes daily financial transactions, including payables, receivables, bank reconciliations, credit card coding, scholarship coding, investment allocations, and general ledger tracking. This role collaborates with CFO and Executive Director to develop scholarship and program budgets, while supporting audit preparations and Form 990 data preparation. Additionally, the Accountant works under the direction of the CFO to compile critical institutional, state, and annual reports, as well as tax compliance reports (1099s), to ensure timely, accurate reporting across hundreds of individual funds.

This position reviews and posts revenue, codes expenses, and prepares journal entries. The Accountant reviews, analyzes, and reconciles various general ledger accounts monthly, including bank accounts and investment accounts, and prepares various annual reports as needed. This position reports to the Foundation Chief Financial Officer.

Essential Duties

• Process, record, and reconcile daily financial and accounting transactions for an established foundation following established GAAP procedures.
• Input data and run routine reports within financial systems, provide raw financial data to the CFO and other staff members.
• Assist in recording investment earnings, tracking allocations, and posting general ledger adjustments across 400+ distinct donor funds based on established criteria.
• Analyze and review incoming revenue in the general ledger, verifying that restrictions and funds are appropriate.
• Reconcile complex bank accounts with a high volume of transactions and varied revenue streams.
• Code and process accounts payable, accounts receivable, and assist in monitoring bank balances and alert leadership to any cash requirements.
• Work alongside the CFO in preparing the annual budgets.
• Gather, organize, and pull transactional schedules, receipts, and source documents required for external audit.
• Maintain organized digital and physical filing systems for all accounting records.
• Code scholarship expenses and other expenses to the correct restrictions and funds.
• Carry out daily financial operations in strict compliance with internal financial policies, fiduciary controls, and regulatory requirements.
• Conduct routine data entry, creating various reports, 1099 filing, schedule preparation, and operational tasks as assigned.
• Participate in all foundation events such as T-bird Trek, Homecoming, Donor Luncheons, Receptions, and other special events.
• Must be able to maintain a high degree of confidentiality, as this position works with sensitive financial, donor, and student information.
• Complete special projects as needed.

Qualifications

Minimum Qualifications:

• Associate’s Degree from an accredited institution in accounting, finance or business administration
• Minimum of 3 years of professional accounting experience
• Must possess the knowledge and experience necessary to assist in full-cycle accounting for a financially complex organization
• Experience with accounting software & Microsoft Office (especially Excel)
• Experience with office equipment such as computers, printers, photocopiers, and 10-key adding machines
• Ability to work in a team environment
• Ability to communicate effectively verbally and in writing; strong customer service skills
• Excellent problem-solving, analytical, and mathematical skills
• Excellent organizational skills and strong attention to detail

Desired Qualifications:

• Bachelor’s Degree from an accredited institution in accounting, finance, or business administration field
• 5+ years of professional accounting experience
• Audit experience
• Knowledge of Federal and State laws, regulations, and policies pertaining to assigned work

Supplemental Information

Typical work environment is an office setting requiring normal safety precautions. Short periods of time will be spent outdoors traveling between campus buildings in various weather conditions. Work is usually performed during the normal workday; however, early morning, late evening, and weekend work may be required occasionally. The noise level is usually minimal.

While performing the duties of this job, the employee must be able to sit and stand for long periods of time, speak, hear, use hands and fingers to handle materials and use computers, feel, and reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Employment contingent upon successful background check.

This is a full-time, benefited position.

Official transcripts required upon hire.

Unless otherwise noted, all positions provide vital support to Casper College and require the successful candidate be available to work on location at the Casper College campus.

Clery Act Compliance Statement:

In compliance with the Jeanne Clery Campus Safety Act, Casper College publishes an annual security report containing safety policies, crime statistics, and campus emergency procedures. Access the report online at www.caspercollege.edu/security or request a paper copy from the Campus Security Department.