Accounts Payable Representative

Ceco Concrete Construction, LLC; Rutledge (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

Versatile Mold and Design, Inc. in Rutledge, GA is seeking an Accounts Payable Specialist to manage invoices, reimbursements, and payments while upholding internal controls.

You will collaborate with Purchasing, Receiving, Operations, and other departments to resolve discrepancies and ensure timely processing. The role requires at least 2 years in AP or accounting, manufacturing experience preferred, and proficiency with QuickBooks and ERP systems.

Qualifications

• Minimum of 2 years of accounts payable or general accounting experience.
• Manufacturing experience strongly preferred.
• Experience with QuickBooks is a plus.
• Experience processing high-volume invoices.
• Experience with ERP/accounting systems preferred.

Responsibilities

• Invoice Processing: Receive, review, and verify incoming invoices and vendor statements.
• Three-Way Matching: Match purchase orders, receiving documents, and invoices to ensure accuracy before issuing payment.
• Payment Execution: Prepare and process checks, wire transfers, and ACH payments on a biweekly and ad hoc basis.
• Vendor Management: Serve as the primary point of contact for vendor inquiries; resolve billing discrepancies promptly.
• Expense Reports: Review and process employee expense reports, ensuring policy compliance.
• Record Keeping: Maintain accurate accounts payable files and ledgers.
• Reconciliation: Reconcile vendor statements against company records to identify discrepancies.
• Month-End Close: Assist with month-end and year-end closing processes and reporting.
• Compliance: Assist with preparation and distribution of 1099 forms.

Skills

Accounts Payable principles

Detail-oriented

Excel skills

Time management

Communication skills

Vendor relations

Education

Associate's degree in Accounting or Finance

Equivalent experience considered

Tools

QuickBooks

ERP systems

Job description

Location: Rutledge, Georgia, United States reqId: ACCOU013395 Category: Other The Accounts Payable Specialist is responsible for ensuring the timely and accurate processing of vendor invoices, employee expense reimbursements, and payments while maintaining strong internal controls and compliance with company policies. This position works closely with Purchasing, Receiving, Operations, and other departments to resolve invoice discrepancies and support the overall financial operations of Versatile Mold and Design. Heico has a history of success. Since its founding over 40 years ago, The Heico Companies has grown from a single business to more than 80 separate companies through a strategic acquisition process. Once acquired, individual businesses grow by reinvesting earnings into internal growth. Historically talented at restoring distressed companies, Heico strategically targets acquisitions that will complement its ever-growing portfolio of companies in manufacturing, construction, and industrial services. Heico’s portfolio of companies are organized into four groups: Applied Solutions Group, Construction Solutions Group, Industrial Technologies Group, and Metal Processing Group. Once acquired, new Heico companies are assigned to a group and run on a stand-alone basis, allowing for great independence as well as the opportunity to share knowledge about markets, production processes, and management practices across other Heico groups and companies. Heico continues to seek out new opportunities and maintain its standard of success. The Heico Companies has remained a privately held company since its creation and maintains a majority ownership in each of its operations, which generates nearly $4 billion dollars in revenues. Many of our businesses are certified Woman-owned Business Enterprises (WBE). More information about the overall organization can be found at www.heicocompanies.com. Versatile Mold and Design, Inc. (VMD) designs and builds molds and dies for numerous multi-national companies in a wide variety of industries. Versatile also acts as a product development partner with our customers by offering prototyping services, design support and part production. Since our inception, Versatile has been committed to improving the long-term competitive edge of our customers through innovative engineering. We are a full-service molding facility capable of providing support through all phases of the development process. We have extensive experience with both thermoset and thermoplastic materials. We design and build tooling for injection molding, compression molding, transfer molding, and metal stamping. Versatile also offers general machining, wire and sinker EDM services as well as tool maintenance, repair and refurbishment.

Primary Responsibilities

• Invoice Processing: Receive, review, and verify incoming invoices and vendor statements.
• Three-Way Matching: Match purchase orders, receiving documents, and invoices to ensure accuracy before issuing payment.
• Payment Execution: Prepare and process checks, wire transfers, and ACH payments on a biweekly and ad hoc basis.
• Vendor Management: Serve as the primary point of contact for vendor inquiries. Resolve any billing discrepancies or payment issues professionally and promptly.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policies.
• Record Keeping: Maintain accurate, organized, and up-to-date accounts payable files and ledgers.
• Reconciliation: Reconcile vendor statements against company records to identify and correct discrepancies.
• Month-End Close: Assist the finance team with month-end and year-end closing processes, including compiling necessary AP reporting and documentation.
• Compliance: Assist with the preparation and distribution of annual 1099 tax forms.

Education

• Associate's degree in Accounting, Finance, or Business preferred.
• Equivalent combination of education and relevant experience will be considered.

Experience

• Minimum of 2 years of accounts payable or general accounting experience.
• Manufacturing experience strongly preferred.
• Experience with QuickBook is a plus.
• Experience with ERP/accounting systems preferred.
• Experience processing high-volume invoices.

Knowledge, Skills & Abilities

• Strong understanding of accounts payable principles and accounting practices.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to prioritize multiple deadlines.
• Proficient in Microsoft Excel, Outlook, and Microsoft Office Suite.
• Ability to analyze and resolve invoice discrepancies independently.
• Strong verbal and written communication skills.
• Excellent customer service skills when working with internal departments and external vendors.
• Ability to maintain confidentiality of financial information.
• Team-oriented with the ability to work independently.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Ability to communicate effectively in person, by phone, and electronically.

Work Environment

• Professional office environment within a manufacturing facility.
• Regular interaction with Finance, Purchasing, Operations, Shipping/Receiving, and external vendors.

EOE M/F/D/V