Accounts Receivable Manager - On-site (Billings, MT)

A&I Distributors; Billings (MT); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

PTO

Holiday Pay

Health & Dental

401k

Profit Sharing/ESOP

Life and Disability Insurance

Employee Discount

Job summary

A&I Distributors in Billings, MT is seeking an Accounts Receivable Manager to lead daily AR operations, supervise staff, and ensure accurate billing and collections. This on-site role collaborates with AR, Sales, and Branch Managers to maintain customer accounts and drive timely cash flow.

The position requires a strong accounting foundation, experience with credit and collections, and the ability to implement process improvements.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience in accounts receivable, accounting, or related roles is preferred.

Responsibilities

• Manage daily AR operations with accuracy and efficiency.
• Supervise and delegate AR tasks to ensure timely processing.
• Review credit applications, tax documentation, and creditworthiness.
• Cross-train AR staff to ensure redundancy and smooth operations.
• Promote and integrate CDS and CSD systems for efficiency.
• Provide regular AR performance reports to Directors.

Skills

Accounts receivable

Financial reporting

Credit management

Team leadership

MS Excel

Customer service

Education

High school diploma or equivalent

Associate degree in Accounting/Finance or related field

Tools

CDS systems

CSD systems

MS Office Suite

Job description

A&I Distributors is a rapidly growing, family and employee-owned, well established wholesale oil distributor, with nearly one hundred years of history and partnerships with some of the largest oil companies in the world. These partnerships, along with unmatched service to our customers, have enabled the company to grow to one of the premier oil distributors in the nation; a long way from our humble beginnings in 1924.

Role Summary:

Position: Accounts Receivable Manager
Works With: AR Team, Sales Team, Branch Managers, Office Staff, Directors, Customers and External Collection Agencies
Hours: Minimum 40 hours per week M-F 8 am to 5 pm with one hour lunch

Location: On Site

Compensation: DOE

• PTO
• Holiday Pay
• 401k
• Profit Sharing/ESOP
• Life and Disability Insurance
• Employee Discount

AR Department Leadership & Operations

• Manage daily AR operations, ensuring accuracy and efficiency in all AR functions.
• Supervise and delegate tasks to ensure timely and precise processing of transactions.
• Maintain customer account accuracy, including reviewing credit applications, sales tax documentation, and creditworthiness.
• Cross-train AR staff to ensure redundancy and smooth department operation.
• Become proficient and promote CSD to the AP team.
• Ensure AR Team is trained to be proficient in CDS for efficient operations and communication
• Educate and install the A&I Way within AP and with our customers for high customer service

Accounts Receivable Management

• Monitor and analyze company aging reports, ensuring customers are making payments within terms.
• Investigate late payments and implement solutions to reduce outstanding balances.
• Collaborate with legal collection agencies to determine appropriate actions for delinquent accounts.
• Assist AR staff in resolving billing disputes and shortages to facilitate timely collections.
• Provide accurate and timely financial reports to Directors and relevant departments.
• Ensure AR functions are completed within 30-45 days of month-end to align with financial reporting deadlines.
• Enhance internal controls and process efficiency to reduce errors and improve compliance.

Process Improvement & Technology Integration

• Implement technology solutions to enhance AR efficiency, reduce paper usage, and improve document security.
• Streamline billing, collections, and payment processing workflows for maximum accuracy and speed.
• Assist in the development, training, and integration of CSD systems for enhanced operations.
• Maintain strong communication between AR, Sales, and Branch Managers to ensure alignment on customer accounts.
• When credit issues arrive with customers, work with the sales person who managers the account and work through a solution to address together.
• Promptly address “on hold” accounts to ensure orders get released asap.
• Lead AR team to be proactive in all actions taken with other team members and with Customers.
• Improve customer relationships through proactive account management and dispute resolution.
• Provide regular reports to Directors summarizing AR performance, trends, and risk mitigation strategies.

Description:

Accounts Receivable Manager

Job Type: Full-time

Location: Billings, MT

Who We Are:

A&I Distributors is a rapidly growing, family and employee-owned, well established wholesale oil distributor, with nearly one hundred years of history and partnerships with some of the largest oil companies in the world. These partnerships, along with unmatched service to our customers, have enabled the company to grow to one of the premier oil distributors in the nation; a long way from our humble beginnings in 1924.

Role Summary:

Position: Accounts Receivable Manager
Works With: AR Team, Sales Team, Branch Managers, Office Staff, Directors, Customers and External Collection Agencies
Hours: Minimum 40 hours per week M-F 8 am to 5 pm with one hour lunch

Location: On Site

Compensation: DOE

Benefit Package:

• PTO
• Holiday Pay
• Health & Dental
• 401k
• Profit Sharing/ESOP
• Life and Disability Insurance
• Employee Discount

Roles & Responsibilities

AR Department Leadership & Operations

• Manage daily AR operations, ensuring accuracy and efficiency in all AR functions.
• Supervise and delegate tasks to ensure timely and precise processing of transactions.
• Maintain customer account accuracy, including reviewing credit applications, sales tax documentation, and creditworthiness.
• Cross-train AR staff to ensure redundancy and smooth department operation.
• Become proficient and promote CSD to the AP team.
• Ensure AR Team is trained to be proficient in CDS for efficient operations and communication
• Educate and install the A&I Way within AP and with our customers for high customer service

Accounts Receivable Management

• Monitor and analyze company aging reports, ensuring customers are making payments within terms.
• Investigate late payments and implement solutions to reduce outstanding balances.Collaborate with legal collection agencies to determine appropriate actions for delinquent accounts.
• Assist AR staff in resolving billing disputes and shortages to facilitate timely collections.

Financial Reporting & Compliance

• Provide accurate and timely financial reports to Directors and relevant departments.
• Ensure AR functions are completed within 30-45 days of month-end to align with financial reporting deadlines.
• Enhance internal controls and process efficiency to reduce errors and improve compliance.

Process Improvement & Technology Integration

• Implement technology solutions to enhance AR efficiency, reduce paper usage, and improve document security.
• Streamline billing, collections, and payment processing workflows for maximum accuracy and speed.
• Assist in the development, training, and integration of CSD systems for enhanced operations.

Collaboration & Communication

• Maintain strong communication between AR, Sales, and Branch Managers to ensure alignment on customer accounts.
• When credit issues arrive with customers, work with the sales person who managers the account and work through a solution to address together.
• Promptly address “on hold” accounts to ensure orders get released asap.
• Lead AR team to be proactive in all actions taken with other team members and with Customers.
• Improve customer relationships through proactive account management and dispute resolution.
• Provide regular reports to Directors summarizing AR performance, trends, and risk mitigation strategies.

Requirements:

Education & Experience

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• Previous accounts receivable, accounting, bookkeeping, customer service, or administrative experience preferred.

Knowledge, Skills, and Abilities

• Basic understanding of accounting and accounts receivable principles.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Ability to handle confidential financial information professionally.
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to learn accounting software and company-specific systems.
• Strong problem-solving and customer service skills.
• Ability to prioritize multiple tasks and meet deadlines.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Frequently use hands and fingers for keyboard and calculator operation.
• Ability to communicate effectively in person and by telephone.
• Occasionally lift and move files, records, or office supplies up to 25 pounds.

Core Competencies

• Accounts Receivable Administration
• Collections Management
• Customer Service
• Communication
• Attention to Detail
• Financial Accuracy
• Time Management
• Organization
• Problem Solving
• Teamwork
• Accountability