Accounts Receivable Invoicing Specialist

International Express, Inc; Honolulu (HI); On-site; USD 60,000 - 75,000; Full time

Job summary

International Express, Inc. in Honolulu, HI seeks an Accounts Receivable & Invoicing Specialist to manage daily invoicing, payments, and balance collection for freight and warehousing services.

The role collaborates with operations and customer service to verify rates, apply receipts, and reconcile accounts, ensuring accurate billing and timely cash flow.

Ideal candidates have 2+ years in accounting, experience with QuickBooks or Dynamics, and a detail‑oriented, customer‑service mindset.

Qualifications

• 2+ years of professional office experience.
• Associate degree in Accounting, Finance, or Business Administration preferred.
• Proficiency in accounting software (e.g., QuickBooks, Dynamics, or industry-specific ERP) and Microsoft Excel.
• Location-based eligibility to work in the U.S. (Honolulu, HI).

Responsibilities

• Generate and send daily customer invoices for freight and warehousing services.
• Review rates, fees, and surcharges to ensure alignment with contracts and tariffs.
• Process incoming payments (ACH, checks, credit cards) and apply receipts to accounts.
• Monitor aging reports and follow up on past-due balances.
• Reconcile customer accounts and resolve billing inquiries or discrepancies.
• Collaborate with customer service, dispatch, and warehouse teams to confirm billable items.
• Prepare AR aging summaries and assist with month-end closing tasks.

Skills

QuickBooks

Dynamics

ERP systems

Excel

Education

Associate degree in Accounting/Finance/Business Admin

Tools

QuickBooks

Dynamics

ERP systems

Job description

Job Description

Job Description

We are seeking a detail-oriented, reliable Accounts Receivable & Invoicing Specialist to join our Honolulu team. In this role, you will manage daily customer invoicing, billings for freight and warehousing services, payment processing, and balance collection. The ideal candidate will have prior accounting experience—preferably in transportation, warehousing, or freight forwarding—and strong attention to detail to ensure complex freight rates and warehouse handling charges are billed accurately and on time.

Key Responsibilities

• ** Invoicing & Billing:** Generate and send daily customer invoices for freight transportation, air freight shipments, dry and cold storage warehousing fees, and related logistics services.
• ** Rate Verification:** Review shipping orders, bills of lading (BOLs), delivery records, and warehouse logs to ensure rates, accessorial fees, and fuel surcharges align with customer contracts and tariff schedules.
• ** Payment Processing:** Process incoming payments (ACH, checks, credit cards) and accurately apply receipts to appropriate customer accounts.
• ** Accounts Receivable & Collections:** Monitor aging reports, conduct timely follow-ups on past-due accounts via email and telephone, and resolve balance discrepancies professionally.
• ** Account Reconciliation:** Reconcile customer accounts regularly and partner with customers to resolve billing inquiries, weight/piece discrepancies, or chargebacks.
• ** Collaboration:** Work closely with customer service, dispatch, and warehouse teams across our Honolulu facilities to verify billable service items.
• ** Reporting:** Prepare weekly/monthly AR aging summaries and assist the accounting team with month-end closing tasks as assigned.

Qualifications & Requirements

• ** Experience:** 2+ years of professional office experience. We will train the right applicant
• ** Education:** Associate degree in Accounting, Finance, or Business Administration preferred (high school diploma with relevant experience accepted).
• ** Software Skills:** Proficiency in accounting software (e.g., QuickBooks, Dynamics, or industry-specific logistics ERP systems) and Microsoft Excel.
• ** Attention to Detail:** Excellent numerical accuracy and organizational skills to verify complex freight charges, weights, and storage metrics.
• ** Communication:** Professional written and verbal communication skills with a strong customer-service focus when handling billing discussions.
• ** Location:** Must be based in or near Honolulu, HI, and eligible to work in the U.S.