Accounts Receivable II

Vaco by Highspring; Sharonville (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

3 weeks PTO starting at hire

Comprehensive benefits package

Career growth opportunities

On-site work culture

Job summary

Highspring LLC, d/b/a Vaco by Highspring, is seeking an Accounts Receivable Specialist II to join their Cincinnati team on a fully on-site schedule.

Responsibilities include managing B2B AR, cash application, collections, and reconciliations, with emphasis on accuracy and timely invoicing. Manufacturing experience and familiarity with Oracle EBS and Billtrust are valued assets.

Qualifications

• 3+ years of accounts receivable or B2B collections experience.
• Experience with full-cycle B2B accounts receivable.
• Manufacturing or similar industry experience preferred.
• Strong Microsoft Office skills (Excel, Outlook, Word).

Responsibilities

• Process and enter customer payments and cash receipts.
• Manage assigned customer accounts and follow up on invoices.
• Resolve billing discrepancies and payment issues with customers.
• Reconcile accounts and research unapplied cash.
• Set up new customers and ship-to locations in billing systems.
• Coordinate with Sales and Service to ensure accurate invoicing.

Skills

Accounts receivable

Full-cycle AR

Collections

Attention to detail

Communication

Teamwork

Prioritize deadlines

Education

High school diploma or equivalent

Tools

Oracle E-Business Suite (EBS)

Billtrust

Excel

PivotTables

VLOOKUPs

10-key

Job description

Location: Cincinnati, OH Work Arrangement: Fully On-Site Schedule: 7:00 AM-4:00 PM or 8:00 AM-5:00 PM Overtime: None to minimal; flexible scheduling available

Position Overview

Accounts Receivable Specialist II

Location: Cincinnati, OH Work Arrangement: Fully On-Site Schedule: 7:00 AM-4:00 PM or 8:00 AM-5:00 PM Overtime: None to minimal; flexible scheduling available

Position Overview

Our client is seeking an experienced Accounts Receivable Specialist II to join their team in Cincinnati. This position will be responsible for managing business-to-business accounts receivable activities, including cash application, collections, account reconciliation, customer account maintenance, and resolving billing discrepancies.

The ideal candidate will have strong full-cycle B2B accounts receivable experience, excellent attention to detail, and the ability to work collaboratively in a customer-focused environment. Experience in a manufacturing or similar industry is highly preferred.

Key Responsibilities

• Process and enter customer payments and cash receipts into the accounting system.
• Manage assigned customer accounts and proactively follow up on outstanding invoices.
• Contact customers by phone and email regarding past-due balances and payment status.
• Apply cash receipts and reconcile customer accounts and transactions.
• Research and resolve billing discrepancies, payment issues, and customer disputes.
• Identify and clear unapplied cash and credits against outstanding receivable balances.
• Process customer refunds and account adjustments as needed.
• Communicate credit risks and potential bad debt concerns to management.
• Maintain accurate notes regarding customer interactions and account status.
• Set up new customers in accounting and billing systems, including ship-to locations and tax information.
• Complete customer questionnaires, registrations, and portal setup as needed.
• Partner with Sales and Service teams to ensure accurate invoicing and resolve discrepancies.
• Provide general phone coverage and assist with transferring calls to the appropriate departments.
• Maintain organized customer records and correspondence.

Qualifications

• High school diploma or equivalent required.
• 3+ years of accounts receivable or B2B collections experience.
• Strong experience with full-cycle B2B accounts receivable.
• Experience with cash application, transaction processing, and account reconciliations.
• Manufacturing or similar industry experience preferred.
• Strong Microsoft Office skills, particularly Excel, Outlook, and Word.
• Experience with Oracle E-Business Suite (EBS) and Billtrust preferred.
• Excel experience with VLOOKUPs and PivotTables is a strong plus.
• Strong 10-key and keyboarding skills.
• Excellent written and verbal communication skills.
• Strong customer service and problem-solving abilities.
• Highly organized with excellent attention to detail.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Self-motivated, dependable, and comfortable working as part of a team.

Culture & Benefits

This organization places a strong emphasis on teamwork, employee engagement, work/life balance, and community involvement.

• 3 weeks of PTO starting at hire
• Comprehensive benefits package
• Career growth opportunities
• Flexible work schedule
• Strong team-oriented culture
• Employee engagement and community initiatives

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (\"we,\" \"our,\" or \"Vaco by Highspring\") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.