Accounts Receivable Coordinator I

Moss & Associates (Construction); Fort Lauderdale (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Moss & Associates in Fort Lauderdale seeks an Accounts Receivable Coordinator to manage daily AR activities, post owner billings, apply payments, and reconcile accounts across our project portfolio. You will maintain strong internal controls and collaborate with project teams and stakeholders.

Ideal candidates have ERP and Excel expertise, plus excellent organizational and communication skills to support accurate, timely project billing and cash flow management.

Qualifications

• Two+ years of accounts receivable or related accounting experience; construction industry preferred.
• ERP system knowledge; Oracle experience a plus.
• Strong Excel skills and meticulous attention to data entry and reconciliations.
• Excellent organizational and time-management abilities to manage multiple project portfolios.
• Effective communication across departments and project teams.

Responsibilities

• Post approved owner billings in the ERP system with required approvals and documentation.
• Communicate with project teams to resolve billing inquiries and outstanding items.
• Apply payments (checks, ACH, wires) to customer accounts and project billings.
• Notify stakeholders of payment applications, balances, and billing activity.
• Research and resolve billing discrepancies and short payments with project teams.
• Reconcile customer accounts and support month-end close procedures; assist with WIP reporting.
• Prepare AR aging reports and collaborate with Project Accountants and Controller to address past-due balances.
• Support audits with requested AR documentation and reconciliations.
• Identify process improvements to enhance AR workflows and efficiency.
• Perform other related duties as assigned.

Skills

Communication skills

Time management

Attention to detail

Organization

Teamwork / collaboration

Education

Associate's or Bachelor's degree in Accounting, Finance, or related field

Tools

Oracle ERP

Microsoft Excel

Job description

SCOPE AND ORGANIZATIONAL IMPACT

The Accounts Receivable Coordinator is responsible for managing the day-to-day accounts receivable activities, including posting owner billings, cash application, collections support, and account reconciliation. This role ensures accurate and timely processing of project billings and customer payments across Moss's project portfolio, maintains strong internal controls and builds effective working relationships with project teams and key stakeholders.

Key Responsibilities

• Receive, verify, and post approved owner billings in the ERP system, ensuring all required approvals and supporting documentation are in place before posting.


• Communicate with project teams to resolve outstanding items and address billing inquiries.


• Apply incoming payments (checks, ACH, wire transfers) to the appropriate customer accounts and project billings in the ERP system in a timely manner.


• Notify appropriate stakeholders of payment applications, outstanding balances, and other billing-related activity, as needed.


• Research and resolve billing discrepancies, short payments and unapplied cash in collaboration with project teams.


• Reconcile customer accounts and support month-end close procedures related to accounts receivable, including WIP reporting support.


• Prepare and monitor accounts receivable aging reports and collaborate with Project Accountants, project teams and Controller to address past-due balances.


• Support internal and external audits by providing requested accounts receivable documentation, reconciliations and supporting schedules.


• Identify and recommend process improvements that enhance the efficiency, accuracy and control of AR workflows.


• Perform other related duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred (equivalent relevant work experience may be considered).


• Two or more years of experience in accounts receivable, project billing, cash application, or related accounting role; construction industry experience preferred.


• Working knowledge of cash application processes within an enterprise resource planning (ERP) system; experience with Oracle is a plus.


• Strong Microsoft Excel skills and meticulous attention to detail in data entry, documentation and reconciliations.


• Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines across a large project portfolio.


• Effective communication and interpersonal skills to collaborate effectively across departments and project stakeholders.

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.