Accounts Receivable / Billing Specialist

Omega Morgan, Inc.; Hillsboro (OR); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Vision insurance

Dental insurance

Life insurance

Disability insurance

Paid holidays

PTO/Vacation/Sick

Job summary

Omega Morgan, Inc. is seeking an AR Billing Specialist to manage the accounts receivable billing cycle for projects, including customer credits, lien waivers, and pay applications, and to process payments.

You will review the unbilled AR and report progress to management and the sales team bi-monthly, ensuring accurate tax calculations and compliance with company policies.

Qualifications

• Associate degree in business plus 3+ years in AR/credit management.
• 3-5 years of AR/credit management experience; construction industry preferred.
• Strong understanding of financial and operational processes and internal controls around receivables.

Responsibilities

• Manage day-to-day AR operations: billing, customer credits, pay applications and lien waivers; process customer payments.
• Review unbilled AR and report to management and sales bi-monthly.
• Review draft invoices and billing documents for accuracy before processing customer invoices.
• Apply accurate state tax rates based on work performed.
• Submit customer invoices with pay applications, SOVs, and lien waivers per subcontract requirements.
• Maintain and reconcile daily cash applications; provide receipts to customers.

Skills

Analytical skills

Excel

Financial analysis

Education

Associate degree in business

Tools

SAP Business One

Job description

Omega Morgan believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the individual nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Summary

You will be responsible for managing the accounts receivable billing cycle including customer credits, lien waivers and pay applications for projects, processing payments and assists with cash application. Manages the AR unbilled report and is responsible for reviewing the data with management and the sales team.

Essential Duties And Responsibilities Include The Following

• Manage the day-to-day AR operations including billing, customer credits, pay applications and lien waivers for projects, and processing customer payments.
• Responsible for reviewing unbilled AR and reporting to management and sales bi-monthly.
• Reviews all draft invoices and associated billing documents for accuracy and completeness before processing customer invoices per company policies and procedures.
• Understands and applies accurate tax rates based on state taxes and type of work performed.
• Submits customer invoices along with any other necessary paperwork, such as pay applications, SOV’s and lien waivers per subcontract requirements.
• Manages the unbilled AR report. This includes a bi-monthly review of the data as well as receiving updates from the sales team on the progress of each unbilled project.
• Responsible for processing customer credits after due process and internal approval by divisional manager.
• Assists billing team in providing lien waivers after confirmation of payment is received.
• Performs daily cash application and reconciliation as needed.
• Assists billing team in processing credit card payments through automated vendor and provides receipts to customers.
• Maintains and manages customer account information.
• Guides and educates sales team and staff on emerging issues as it relates to billing.
• Reviews and closes out jobs as necessary.
• Other duties as defined by manager

Required Education And/or Experiences

• Minimum of Associate’s degree in business with 3 or more years’ work experience.
• 3 - 5 years of AR and credit management experience. Experience in construction or similar industry is preferred
• Operational finance experience a plus, working across multiple entities and/or functional areas
• Strong understanding of both financial and operational processes and internal controls around the receivables function
• Good analytical skills; ability to understand and interpret financial results
• Ability to convert detailed receivables data into summaries for management and provide commentary
• Strong computer skills including MS Office, especially Excel skills required
• Knowledge of SAP Business One preferred
• Ability to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Strong desire for continuous improvement of processes, controls and your own skill set

Benefits

• Health insurance
• 401(k) matching
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• Paid holidays
• PTO/Vacation/Sick