Accounts Receivable Coordinator

Mainsail Lodging & Development; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Mainsail Lodging & Development in Tampa, FL is seeking an Accounts Receivable Coordinator to manage invoicing, collections, and account reconciliations while partnering with internal teams and clients to ensure timely payments and healthy cash flow. The role requires a high school diploma and at least 2 years in accounts receivable, with proficiency in Excel, Word, and Outlook.

Hospitality experience is preferred but not required.

Qualifications

• 2+ years of experience in Accounts Receivable is required.
• Proficiency in Excel, Word, and Outlook required, along with strong attention to detail and excellent communication skills.
• Hospitality experience is preferred but not required.

Responsibilities

• Prepare, review, and distribute invoices
• Process credit card charges; follow up on and resolve declines
• Manage billing for multiple clients with varying requirements
• Communicate proactively with management regarding problem accounts
• Post payments and process unit refunds
• Conduct follow-up and collection calls on delinquent accounts
• Provide customer service related to billing inquiries
• Process Direct Bill applications
• Perform account research and reconciliations
• Lead monthly A/R meetings
• Work with spreadsheets for reporting and tracking

Skills

Attention to detail

Communication skills

Mathematical skills

Clerical skills

Accounting skills

Education

High school diploma

Tools

Excel

Word

Outlook

Job description

We’re looking for enthusiastic, fun, and energetic people who take the work seriously, but not themselves. Let’s see if we’re a fit. We hope so.

Job Summary

The Accounts Receivable Coordinator manages invoicing, collections, and account reconciliations, while partnering with internal teams and clients to ensure timely payments and cash flow management.

Mainsail Lodging & Development is an award-winning, Tampa, Florida-based company specializing in hotel, corporate furnished housing, and resort property management and development, marketing, and sales. An established company with a dynamic entrepreneurial spirit, Mainsail prides itself in finding unique lodging opportunities with a purpose and applying its passion and expertise to each project.

We’re looking for enthusiastic, fun, and energetic individuals who take the work seriously, but not themselves.

What You Will Do

• Prepare, review, and distribute invoices
• Process credit card charges; follow up on and resolve declines
• Manage billing for multiple clients with varying requirements
• Communicate proactively with management regarding problem accounts
• Post payments and process unit refunds
• Conduct follow-up and collection calls on delinquent accounts
• Provide customer service related to billing inquiries
• Process Direct Bill applications
• Perform account research and reconciliations
• Lead monthly A/R meetings
• Work with spreadsheets for reporting and tracking

What You Have

Experience and Education

• High school diploma
• 2+ years of experience in Accounts Receivable is required.
• Proficiency in Excel, Word, and Outlook required, along with strong attention to detail and excellent communication skills.
• This role works closely with outside markets and clients. Hospitality experience is preferred but not required.

Competencies

Customer service skills. Ability to identify and seek needed information/research skills. Detail oriented. Ability to meet deadlines. Mathematical skills. Clerical skills. Accounting skills.

Mainsail is an Equal Opportunity Employer and it does not discriminate on the basis of actual or perceived race, color, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity expression (including transgender status), sexual orientation, marital status, parental status, military service and veteran status, political affiliation, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.