Accounts Receivable Coordinator

Pleasant Valley Corporation; Ohio; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Culture & environment

Competitive pay

Benefits

Professional development

Career advancement

Job summary

Pleasant Valley Corporation in Medina, Ohio is seeking an Accounts Receivable Coordinator to manage day-to-day billing, invoicing, and collections within our Shared Services Administration team. This role emphasizes accurate billing, timely payments, and strong client relationships to support our commercial real estate services.

Responsibilities include generating invoices, maintaining billing records, tracking aging accounts, and collaborating with account managers to resolve issues.

Qualifications

• 1-3 years of related experience required; an associate degree in Accounting or Business Administration preferred.
• At least two years of accounts receivable experience in a fast-paced environment with familiarity using customer portals for billing and payment management.
• Demonstrated accuracy and strong attention to detail when managing invoices, billing records, and financial information.
• Self-motivated, highly organized, and able to manage multiple priorities in a fast-paced environment.
• Intermediate computer proficiency including email, scheduling, word processing, spreadsheets, presentations, graphics, databases, and internet applications.

Responsibilities

• Invoice Preparation and Submission: Generate, review, and submit accurate, timely invoices in accordance with customer-specific billing requirements, schedules, and submission deadlines.
• Billing Documentation and Reporting: Prepare PDF invoices, complete lien waivers, maintain billing spreadsheets, and ensure accurate information is entered into customer portals and internal systems.
• Accounts Receivable Tracking: Monitor invoices from approval through submission and payment, follow up on aging invoices, and report billing discrepancies or missing information that may delay payment.
• Customer Service and Collaboration: Respond promptly to customer billing inquiries, resolve payment issues and disputes, and collaborate with internal account managers and the business development team to maintain accurate customer records.
• Process Improvement and Administrative Support: Support the development of best practices to improve billing accuracy and efficiency while assisting with general administrative activities and team operations.

Skills

Accounts Receivable

Attention to Detail

Organization & Multitasking

Customer Service

Experience (1-3 years)

Education

Associate degree in Accounting or Business Administration

Tools

Excel

Word

PowerPoint

Databases

Job description

Accounts Receivable Coordinator

Join one of the nation's rapidly expanding leaders in Commercial Construction and Facility Management!

PLEASANT VALLEY CORPORATION,

a successful and stable, family-owned and operated Commercial Real Estate Firm established in 1976 and headquartered in Medina, Ohio, boasts a dynamic presence across four key divisions: Construction, Facility Management, Property Management, and Real Estate Brokerage. Our comprehensive suite of commercial property services is characterized by effective project management, proactive communication, top-tier workmanship, and cutting-edge solutions.

WE OFFER:

• An exceptional culture and positive work environment
• Competitive earnings
• Comprehensive benefits
• Personal recognition
• Individual development opportunities
• A clear path for career advancement!

Shift

M-F | 8:30a – 5:00p

Work Location

Onsite – Medina, Ohio

Division

Shared Services Division

Team

Administration

Reports To

Vice President Administration

Job Purpose

Responsible to manage the day-to-day processing, monitoring, and reporting of customer invoices; performs accurate and efficient billing processes, ensures the timely collection of payments, and maintains positive client relationships.

Responsibilities

• Invoice Preparation and Submission: Generate, review, and submit accurate, timely invoices in accordance with customer-specific billing requirements, schedules, and submission deadlines.
• Billing Documentation and Reporting: Prepare PDF invoices, complete lien waivers, maintain billing spreadsheets, and ensure accurate information is entered into customer portals and internal systems.
• Accounts Receivable Tracking: Monitor invoices from approval through submission and payment, follow up on aging invoices, and report billing discrepancies or missing information that may delay payment.
• Customer Service and Collaboration: Respond promptly to customer billing inquiries, resolve payment issues and disputes, and collaborate with internal account managers and the business development team to maintain accurate customer records.
• Process Improvement and Administrative Support: Support the development of best practices to improve billing accuracy and efficiency while assisting with general administrative activities and team operations.

Requirements

• Education and Experience: One to three years of related experience required; an associate degree in Accounting or Business Administration preferred.
• Accounts Receivable Knowledge: At least two years of accounts receivable experience in a fast‑paced environment, with familiarity using customer portals for billing and payment management.
• Attention to Detail: Demonstrated accuracy and strong attention to detail when managing invoices, billing records, and financial information.
• Organization and Multitasking: Self‑motivated, highly organized, and able to manage multiple priorities effectively in a fast‑paced environment.
• Computer Skills: Intermediate computer proficiency, including email, scheduling, word processing, spreadsheets, presentations, graphics, databases, and internet applications.