Accounts Receivable Coordinator

Pleasant Valley Corporation; Medina (OH); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive earnings

Comprehensive benefits

Positive work environment

Personal recognition

Individual development opportunities

Clear path for career advancement

Job summary

Pleasant Valley Corporation, a family-owned Commercial Real Estate firm in Medina, Ohio, seeks an Accounts Receivable Coordinator to manage day-to-day invoicing, billing, and collections. This on-site role supports the Shared Services administration team and reports to the VP Administration.

The position requires 1–3 years of related experience and an associate degree in accounting or business administration preferred.

Qualifications

• Experience with accounts receivable processes in a fast-paced environment.
• Strong attention to detail when handling invoices and financial data.
• Ability to organize multiple priorities and manage time effectively.

Responsibilities

• Prepare and submit invoices accurately and on time per customer requirements.
• Maintain billing spreadsheets and update portals and systems.
• Track accounts receivable from approval to payment and report discrepancies.
• Respond to customer billing inquiries and resolve payment issues with internal teams.
• Support process improvements to increase billing accuracy and efficiency.

Skills

Accounts Receivable

Attention to Detail

Organization

Multitasking

Computer Skills

Education

Associate Degree in Accounting or Business Administration

Job description

Accounts Receivable Coordinator

Join one of the nation's rapidly expanding leaders in Commercial Construction and Facility Management!

PLEASANT VALLEY CORPORATION,

a successful and stable, family-owned and operated Commercial Real Estate Firm established in 1976 and headquartered in Medina, Ohio, boasts a dynamic presence across four key divisions: Construction, Facility Management, Property Management, and Real Estate Brokerage. Our comprehensive suite of commercial property services is characterized by effective project management, proactive communication, top-tier workmanship, and cutting-edge solutions.

WE OFFER:

• An exceptional culture and positive work environment
• Competitive earnings
• Comprehensive benefits
• Personal recognition
• Individual development opportunities
• A clear path for career advancement!

Shift

M-F | 8:30a – 5:00p

Work Location

Onsite – Medina, Ohio

Division

Shared Services Division

Team

Administration

Reports To

Vice President Administration

Job Purpose

Responsible to manage the day-to-day processing, monitoring, and reporting of customer invoices; performs accurate and efficient billing processes, ensures the timely collection of payments, and maintains positive client relationships.

Responsibilities

• Invoice Preparation and Submission: Generate, review, and submit accurate, timely invoices in accordance with customer-specific billing requirements, schedules, and submission deadlines.
• Billing Documentation and Reporting: Prepare PDF invoices, complete lien waivers, maintain billing spreadsheets, and ensure accurate information is entered into customer portals and internal systems.
• Accounts Receivable Tracking: Monitor invoices from approval through submission and payment, follow up on aging invoices, and report billing discrepancies or missing information that may delay payment.
• Customer Service and Collaboration: Respond promptly to customer billing inquiries, resolve payment issues and disputes, and collaborate with internal account managers and the business development team to maintain accurate customer records.
• Process Improvement and Administrative Support: Support the development of best practices to improve billing accuracy and efficiency while assisting with general administrative activities and team operations.

Requirements

• Education and Experience: One to three years of related experience required; an associate degree in Accounting or Business Administration preferred.
• Accounts Receivable Knowledge: At least two years of accounts receivable experience in a fast‑paced environment, with familiarity using customer portals for billing and payment management.
• Attention to Detail: Demonstrated accuracy and strong attention to detail when managing invoices, billing records, and financial information.
• Organization and Multitasking: Self‑motivated, highly organized, and able to manage multiple priorities effectively in a fast‑paced environment.
• Computer Skills: Intermediate computer proficiency, including email, scheduling, word processing, spreadsheets, presentations, graphics, databases, and internet applications.