Accounts Receivable Coordinator

Bell Flavors & Fragrances, Inc.; Northbrook (IL); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Competitive benefits

Competitive hourly pay

Job summary

Bell Flavors & Fragrances, Inc. in Northbrook, IL is seeking an Accounts Receivable Coordinator to support the accounting team. You will manage the full AR cycle, including cash application, invoicing, collections, and reporting.

The ideal candidate has 3-5 years in AR, proficiency with Microsoft Dynamics 365 and MS Office, and experience with invoicing portals (Tungsten, Coupa, Ariba, Bill.com). This role offers a competitive hourly rate and benefits.

Qualifications

• 3–5 years of accounts receivable experience.
• Knowledge of cash posting, billing, reconciliations, and account maintenance.
• Proficiency with Microsoft Word, Excel, Outlook, and Dynamics 365.
• Experience with invoicing portals such as Tungsten, Coupa, Ariba, Bill.com, or similar.
• Strong communication skills and ability to work with internal and external customers.

Responsibilities

• Manage the full accounts receivable cycle including cash application and collections.
• Prepare, review, validate, upload, and download customer invoices with accurate terms and documentation.
• Monitor customer accounts, follow up on past-due balances, resolve discrepancies and escalate delinquent accounts as needed.
• Maintain customer records, payment instructions, contact information, W-9 forms, and account notes.
• Perform month-end reconciliations, aging reviews, accruals, variance analysis, and related reporting.
• Prepare AR reports, aging summaries, and customer statements.
• Establish and maintain customer credit accounts and obtain D&B and Atradius reports.
• Collaborate with Sales, Finance and customers to resolve billing issues.
• Identify process improvements to increase efficiency and accuracy.
• Respond promptly to emails and calls, meet deadlines, and maintain documentation.

Skills

Accounts receivable

Attention to detail

Communication skills

multitasking

Customer service

Tools

Microsoft Dynamics 365

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Bell Northbrook
Northbrook, IL 60062, USA

Description

Join Our Team as Accounts Receivable Coordinator in our Thriving Flavor Manufacturing Plant!

Bell Flavors & Fragrances Inc. is seeking a detail-oriented Accounts Receivable Coordinator to support our accounting team in Northbrook, Illinois. This role manages the full accounts receivable cycle, including cash application, invoicing, collections, account maintenance, reconciliation, and reporting. The successful candidate will help maintain accurate financial records, resolve customer account issues, and support healthy cash flow through timely, professional follow-up.

Your Key Responsibilities:

• Manage the receivable accounts cycle, including cash application, collections, bank downloads, lockbox activity, deposits, and account maintenance.
• Prepare, review, validate, upload, and download customer invoices while ensuring accurate terms and supporting documentation.
• Monitor customer accounts, follow up on past-due balances, research discrepancies, resolve short payments, and elevate delinquent accounts when needed.
• Maintain customer records, payment instructions, contact information, W-9 forms, and detailed account notes.
• Perform month-end reconciliations, aging reviews, accruals, variance analysis, and related reporting.
• Prepare accounts receivable reports, aging summaries, and customer statements.
• Establish and maintain customer credit accounts and obtain D&B and Atradius reports.
• Collaborate with Sales, Finance, customers, and other stakeholders to resolve billing and payment issues.
• Identify process improvements that enhance efficiency, accuracy, and customer service.
• Respond promptly to emails and phone calls, meet department deadlines, maintain customer documentation, and complete other assigned duties.

Qualifications:

• Proven experience of 3-5 years in accounts receivable or related financial role
• S Working knowledge of collections, cash posting, billing, reconciliation, and account maintenance.
• Proficiency in Microsoft Word, Excel, Outlook, and Microsoft Dynamics 365.
• Experience with customer invoicing portals such as Tungsten, Coupa, Ariba, Bill.com, or similar platforms.
• Strong verbal and written communication skills and the ability to work effectively with internal and external customers.
• Excellent attention to detail, accuracy, organization, and follow-through.
• Manage multiple priorities, work independently, meet deadlines, and provide exemplary customer service in a fast-paced environment.
• Knowledge of flavor manufacturing industry (preferred but not required)

Why Join Bell?

• You will join a collaborative environment to work across teams
• Take ownership of important financial processes and growth
• Receive a competitive salary of $25-$28 per hour, based on qualifications and experience.
• Competitive benefits available to eligible regular full-time employees.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.