Accounts Receivable Coordinator

FirstService Residential; New York (NY); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401k with company match

Job summary

FirstService Residential is seeking an Accounts Payable Coordinator to manage payables for a portfolio of residential buildings. You will process invoices, handle vendor payments, and ensure accurate financial reporting in coordination with property management teams.

You will work with accounts payable and analyst teams to ensure cash flow accuracy, process manual checks, and maintain vendor inquiry responses. A Bachelor's degree and 1–2 years' AP experience are preferred.

Qualifications

• Bachelor's degree in accounting or finance required.
• 1–2 years of accounts payable experience preferred.
• Advanced knowledge of Microsoft Excel preferred.
• Excellent customer service and ability to multi-task in a fast-paced environment.
• AvidXchange experience preferred.
• Windows knowledge a plus.

Responsibilities

• Process payables for a portfolio of 25–40 residential buildings.
• Handle mortgage payments, utilities, insurance, and service vendors.
• Collaborate with financial analysts, AR and payroll to ensure accurate cash reporting.
• Process manual checks and invoices into accounting software.
• Process payments for move-ins/outs and resident overpayments.
• Maintain and update daily payment control sheets for the portfolio.

Skills

Excel

AvidXchange

Communication

Organizational

Attention to detail

Time management

Education

Bachelor's degree in accounting or finance

Tools

Accounting software

AvidXchange

Job description

Description

Job Overview

As an Accounts Payable Coordinator, you will be responsible for processing payables for a portfolio of residential buildings, managing vendor payments, and ensuring accurate financial reporting. You'll work closely with property management teams and support staff to maintain compliance and efficiency.

Your Responsibilities

• Process payables for a portfolio of 25-40 residential buildings.
• Tasks include but are not limited to mortgage payments, utilities, water and sewer, union dues, health, 401K and pensions, property insurance, property management fees, and service vendors.
• Work together with properties' financial analysts, accounts receivable and client payroll departments to ensure cash management of properties is accurate and properly reported.
• Process manual checks and invoices into the appropriate accounting software.
• Process payments for move in/out and resident over payments approved by the property's accounts receivable coordinator and financial analysts.
• Prepare and process vendor manual check payments.
• Manage and update daily payment control sheets for the assigned portfolio of properties.
• Responsible for importing and exporting approved invoices through AvidXchange.
• Responsible for posting or adjusting missed bank reconciliation items.
• Assist with all vendor inquiries regarding invoices and payments.
• File monthly properties' paid invoices.
• Respond to email inquiries in regards to all payment questions, issues, and concerns.
• Complete special projects as assigned by the Accounts Payable Manager.

Skills & Qualifications

• Bachelor's degree required. Preferably accounting or finance.
• 1-2 years of relevant accounts payable experience preferred.
• Advanced knowledge of Microsoft Excel preferred.
• Excellent customer service skills and ability to multi-task in a fast-paced environment.
• AvidXchange experience preferred.
• Windows knowledge a plus.
• Strong organizational and communication skills is a must.
• Strong analytical skills.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.

What We Offer

As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, life insurance, short term disability, legal, and identity theft. You will also be eligible for company paid life insurance, long term disability, and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, and a 401k with company match.

Compensation

$25/ hr

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.