Client AP Payment Analyst

FirstService Residential; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Full comprehensive benefits

401k with company match

Paid holidays

Occasional travel for training

Job summary

FirstService Residential is seeking an AP Payment Analyst to support accounts payable operations, reporting, and initiatives. You will analyze data, maintain dashboards, and collaborate across teams to improve processes while ensuring compliance with company policies.

As a full-time member of our NYC-based finance team, you will help execute system enhancements, validate data, and provide actionable insights to management. We value accuracy, initiative, and strong communication.

Qualifications

• 2+ years of experience in accounts payable or related finance operations.
• Experience with data analysis and process improvement is a plus.
• Advanced Excel skills including pivot tables and VLOOKUP.
• Strong analytical and communication skills, detail-oriented.

Responsibilities

• Build, maintain, and analyze spreadsheets, reports, and dashboards to monitor accounts payable operations, track key metrics, and communicate progress.
• Track, reconcile, and validate accounts, records, and operational data across systems, maintaining accuracy and completeness.
• Analyze data and trends to identify discrepancies, recurring issues, and opportunities for improvement, and communicate findings to management.

Skills

Accounts payable

Data analysis

Excel

Process improvement

Cross-functional collaboration

Tools

Pivot tables

VLOOKUP

Job description

Description

Job Overview:

The AP Payment Analyst performs analytical and operational support for accounts payable, including process analysis, data and reporting, systems work, and the execution of implementations, migrations, and other change initiatives. This role ensures AP operations and assigned initiatives are carried out accurately, efficiently, and in compliance with company policies and regulatory requirements. The AP Payment Analyst is responsible for analyzing and improving processes, managing operational data and documentation, and collaborating across teams to resolve complex issues and deliver best-in-class service to internal and external stakeholders.

Your Responsibilities:

Analysis & Reporting:

• Build, maintain, and analyze spreadsheets, reports, and dashboards to monitor accounts payable operations, track key metrics, and communicate progress.
• Track, reconcile, and validate accounts, records, and operational data across systems, maintaining accuracy and completeness.
• Analyze data and trends to identify discrepancies, recurring issues, and opportunities for improvement, and communicate findings to management.

Process Improvement & Documentation:

• Identify process gaps, risks, and recurring issues; recommend and help implement improvements.
• Perform root cause analysis on issues as they arise and drive them to resolution.
• Develop and maintain documentation, including workflows, procedures, and standard operating procedures, to support consistency and knowledge sharing.

Systems & Initiative Execution:

• Plan, coordinate, and execute assigned accounts payable initiatives and projects from initiation through completion, ensuring objectives, timelines, and deliverables are met.
• Support system implementations, including data validation and setup within new or existing platforms.
• Obtain, manage, and maintain system access and user credentials required to complete assigned work.

Collaboration & Support:

• Serve as a liaison across departments and external parties to coordinate activities, resolve issues, and ensure alignment.
• Communicate status, risks, and results to management and stakeholders in a timely manner.
• Provide analytical and escalation support to transactional AP teams on complex or non-routine items as needed.

Additional Duties:

• Practice and adhere to FirstService Residential Global Service Standards.
• Always conduct business with the highest standards of personal, professional and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Ensure all safety precautions are followed while performing the work.
• Follow all policies and Standard Operating Procedures as instructed by Management.
• Perform any range of special projects, tasks and other related duties as assigned.

Skills and Responsibilities:

• Two or more years of experience in accounts payable, operations, data analysis, or a related field is preferred.
• Experience with system implementations, data management, or process improvement is a plus.
• Advanced proficiency in Microsoft Excel, including complex functions (e.g., pivot tables, VLOOKUPs), and strong overall computer and systems aptitude.
• Ability to quickly learn and adapt to new systems and applications.
• Strong analytical, problem-solving, and organizational skills with high attention to detail.
• Ability to manage multiple priorities and projects simultaneously and meet deadlines.
• Strong verbal and written communication skills, with the ability to coordinate across departments and external parties.
• Ability to work independently and take ownership of assigned projects.
• Ability to work with sensitive or confidential information.
• Critical thinking, sound judgment, and decision-making abilities.
• Familiarity with AI productivity tools (e.g., Microsoft Copilot, Claude) and a willingness to adopt them to improve efficiency; extensive experience not required.

What We Offer:

As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Automated Employment Decision Tool (AEDT) Usage:

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed:

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations:

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144:

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.