Accounts Receivable Coordinator

Synagro; Baltimore (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

15 days PTO

10 holidays

Medical/Dental/Vision

HSA with company match

FSA

401(k) with company match

Career growth

Tuition reimbursement

Job summary

Synagro is seeking an Accounting Coordinator in Baltimore to coordinate and process the accounts receivable function. You will review billing documents for accuracy, resolve discrepancies with field staff, and prepare invoices per contract.

The role includes statements, adjustments, customer relations, and assisting month-end close and collections. Ideal candidates have 3–4 years AR experience, strong Excel/Outlook, and familiarity with NetSuite; HS diploma required, higher accounting coursework

Qualifications

• 3–4 years of AR experience.
• Knowledge of essential business applications (Word, Excel, Outlook).
• NetSuite knowledge is a plus.

Responsibilities

• Review billing documents for accuracy and completeness.
• Resolve quantity or billing code discrepancies with the field prior to invoicing.
• Prepare weekly/monthly invoices per contract for all activity.
• Review contracts for billing requirements and set up new customers and codes.
• Create and mail monthly statements.
• Process credit/debit memos for invoice adjustments.
• Maintain customer relationships for billing and collections issues.
• Assist with month-end closing and accruals.
• Assist with weekly collections of accounts receivable.

Skills

Analytical thinking

Organizational skills

Communication skills

Multitasking

Attention to detail

Team player

Problem solving

Independent worker

Education

Bachelor's degree (preferred)

Associate's degree (preferred)

High school diploma (required)

Tools

Word

Excel

Outlook

NetSuite

Job description

Synagro partners with stakeholders to clean our water, protect our environment and serve our communities by generating worth from what others consider waste. We work to protect the health of our water, our Earth and those who depend on them now and in the future.

What good is a job without great benefits to reward your hard work? Here are some highlights of what Synagro has to offer:

• 15 days paid time off
• 10 Holidays
• Medical/Dental/Vision (within 30 days of hire)
• Health Saving Account (HSA) with company match
• Flexible Spending Account (FSA)
• 401(k) with company match (fully vested upon hire)
• Career growth and promotional opportunities
• Tuition Reimbursement

JOB SUMMARY

The Accounting Coordinator will coordinate and process the administrative and transactional requirements of the accounts receivable function.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

1. Review all billing documents received from the field for accuracy and completeness
2. Resolve any quantity or billing item code discrepancies with the field prior to invoicing
3. Prepare weekly and/or monthly invoices to customers per contract for all activity during the period, by close deadline
4. Review contracts for billing requirements, setup of new customers, creation of billing item codes
5. Create and mail monthly statements
6. Process credit and/or debit memo's, if needed, for any adjustments to previously issued customer invoices
7. Maintain relationships with customers for billing issues, collections issues, and/or customer service issues
8. Assist in month end closing and accruals
9. Assist with weekly collections of accounts

EDUCATION/EXPERIENCE

1. High school graduate or equivalent
2. College level accounting classes (preferred)
3. 3-4 years of previous related Accounts Receivable experience
4. Knowledge of essential business computer applications (Word, Excel, Outlook)
5. Knowledge of NetSuite Accounting system a plus.

KNOWLEDGE/SKILLS/ABILITIES

1. Ability to work independently, problem solve, and follow established protocol
2. Strong analytical, organizational, and communication skills
3. Ability to prioritize and multi-task in a flexible fast paced environment
4. Cooperative mindset that is willing to assist others
5. Strong attention to detail, especially when working through aggressive deadlines
6. High level of accountability, accuracy, and efficiency, especially when multitasking.
7. Demonstrate being a team player by being flexible, reliable, positive, and willing to support team members.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all essential job functions, knowledge, skills, abilities, efforts, and physical or working conditions associated with a position.

AA/EOE/M/F/D/V

We thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.

Education

• Bachelors (preferred)
• Associates (preferred)
• High School (required)

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.