Accounts Receivable Coordinator

Clear Destination Inc.; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Clear Destination Inc. is seeking an Accounts Receivable Coordinator to manage billing and reconciliation for group, individual, and member accounts under supervision. The role emphasizes timely, accurate processing and strong attention to detail.

The position involves handling inquiries, processing charges and payments, preparing final invoices, and collaborating with group contacts during precon meetings. A background in basic accounting and proficient office software are preferred.

Qualifications

• High School graduate; one year accounting or related field experience required.
• Customer service experience helpful.
• Must have a working knowledge of computer software i.e.: Windows, Excel, Word etc.
• Must have a working knowledge of a ten key calculator, computer, credit card authorization machine, telephone, fax and other office equipment.

Responsibilities

• Answer phone and e-mail quest billing inquiries
• Guest Folio reconciliation
• Gift cards inquiries: redemption, replacement, and tracking
• Chargebacks, credit cards disputes, unverified credits
• Verification of charges to folio and banquet event orders.
• Verification of charges to the group resume.
• Meeting with group contacts and attending precons.
• Sorting, filing and pulling of charges.
• Verification of charges to member accounts.
• Posting charges or credits in a timely manner.
• Preparing of final invoice for mailing.
• Handling member billing questions/adjustments.
• Posting payments.
• Balance daily charges.

Skills

Customer service

Education

High School diploma or equivalent

Tools

Windows

Excel

Word

Job description

Accounts Receivable Coordinator

Overview

The Accounts Receivable Associate will be responsible for compiling and billing of group, individual and member accounts at the direction of the Accounts Receivable Supervisor and/or Accounting Manager(s). Accounts Receivable billing and reconciliation is to be completed in a timely and accurate manner and should reflect a high level of accuracy.

Responsibilities

• Answer phone and e-mail quest billing inquiries
• Guest Folio reconciliation
• Gift cards inquiries: redemption, replacement, and tracking
• Chargebacks, credit cards disputes, unverified credits
• Verification of charges to folio and banquet event orders.
• Verification of charges to the group resume.
• Meeting with group contacts and attending precons.
• Sorting, filing and pulling of charges.
• Verification of charges to member accounts.
• Posting charges or credits in a timely manner.
• Preparing of final invoice for mailing.
• Handling member billing questions/adjustments.
• Posting payments.
• Balance daily charges.

Qualifications

• High School graduate, one year accounting or related field experience required.
• Customer service experience helpful.
• Must have a working knowledge of computer software i.e.: Windows, Excel, Word etc.
• Must have a working knowledge of a ten key calculator, computer, credit card authorization machine, telephone, fax and other office equipment.