Accounts Receivable & Collections Specialist

The Food Source International, Inc.; Exton (PA); On-site; USD 43,000 - 52,000; Full time

Job summary

The Food Source International, Inc. is seeking an Accounts Receivable & Collections Clerk to manage the full AR lifecycle with a focus on proactive collections, account resolution, and accurate financial records.

You will ensure timely payments, communicate on delinquencies, resolve discrepancies, and support AR reporting while upholding internal policies and standards. Responsibilities include monitoring aging, initiating collections, processing invoices, receiving payments, and assisting

Qualifications

• High School Diploma or GED required; Associate or Bachelor’s in Accounting/Finance preferred.
• 23 years of A/R and/or collections experience required, preferably in a business-to-business environment.
• Experience with accounting software (QuickBooks, Sage, NetSuite) preferred.
• Proficiency in Microsoft Office Suite, especially Excel, Outlook, and reporting formats.

Responsibilities

• Monitor aging reports daily and contact past-due customers via phone, email, and written correspondence.
• Initiate collection activity on delinquent accounts and establish payment plans when appropriate.
• Generate and send reminder notices, demand letters, and formal collection escalations as necessary.
• Review, research, and resolve AR discrepancies, short-pays, credit memos, and unapplied payments.
• Document collection activity and resolution outcomes in the accounting system.
• Coordinate with Sales, Customer Service, and Operations to resolve invoice disputes or delivery-related issues impacting payment.
• Submit corrections to credit reporting or customer records when necessary.

Skills

Accounts receivable

Collections

Microsoft Excel

Accounting software

Communication skills

Time management

Problem solving

Education

High School Diploma or GED

Associate or Bachelor’s in Accounting/Finance preferred

23 years of A/R and/or collections experience

Tools

QuickBooks

Sage

NetSuite

Job description

The Food Source International, Inc. is seeking an Accounts Receivable & Collections Clerk to manage the full AR lifecycle with a focus on proactive collections, account resolution, and accurate financial records.

You will ensure timely payments, communicate on delinquencies, resolve discrepancies, and support AR reporting while upholding internal policies and standards. Responsibilities include monitoring aging, initiating collections, processing invoices, receiving payments, and assisting