Accounts Receivable & Collections Associate - Part Time

A to Z Media; New York (NY); On-site; USD 34,000 - 44,000; Part time

Job summary

A to Z Media, a leading supplier of physical media products, packaging and branded merchandise, has offices in New York, Portland and Milwaukee. We are seeking an Accounts Receivable and Collections Associate to join the Accounting Team on a part-time basis (15-20 hours per week).

The role focuses on AR duties, contacting customers to secure payments, and maintaining accurate invoicing and aging reports. The ideal candidate has AR/bookkeeping experience, strong communication, attention to

Qualifications

• Proven experience in Accounts Receivable, Collections, or Bookkeeping.
• Strong understanding of AR processes and billing disputes.
• Excellent verbal and written communication, especially with collections.

Responsibilities

• Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
• Verify discrepancies and resolve clients’ billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Generate financial reports detailing accounts receivable status
• Contact customers to follow up on outstanding payments
• Generate system statements and send to clients
• Prepare statements and account analysis in excel to clients as needed
• Proactively monitor the accounts receivable aging report and follow up with clients on past due invoices
• Maintain professional communication with clients regarding statements, invoices and payment issues
• Communicate with internal teams to address invoicing errors, track job details and confirm client account status
• Assist the team with AR matters as needed
• Ad-hoc projects and additional duties as assigned

Skills

Accounts Receivable

Collections

Bookkeeping

Communication skills

Attention to detail

Team collaboration

Tools

QuickBooks Enterprise/Desktop

Job description

This role is Part Time, 15 - 20 hours per week. $25 - $32 per hour.

A to Z Media is a leading supplier of physical media products, packaging, apparel and branded merchandise to music labels, content creators, businesses and other organizations. A to Z has offices in New York, Portland, Milwaukee.

We are seeking an Accounts Receivable and Collections Associate to work within our growing Accounting Team. The role will support the Accounts Receivable function for the company. This position is also responsible for contacting customers to secure payments. Successful candidates will have Accounting skills as well as effective communication. The role requires someone who is self-motivated, takes proactive steps to move items forward and is collaborative in nature. The candidate must have a ‘can do’ attitude with an inherent ability to collaborate and strengthen client relationships.

Responsibilities

• Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
• Verify discrepancies and resolve clients’ billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Generate financial reports detailing accounts receivable status
• Contact customers to follow up on outstanding payments
• Generate system statements and send to clients
• Prepare statements and account analysis in excel to clients as needed
• Proactively monitor the accounts receivable aging report. Follow up with clients on past due and lingering invoices via phone and email to advise on payment status.
• Maintain professional and effective communication with clients regarding their account statements, invoices, and payment issues.
• Communicate with internal teams (sales, production, accounting) to address invoicing errors, track job details (like shipment status or inventory), and confirm the status of client accounts.
• Assist the team with AR matters as needed
• Ad-hoc projects and additional duties as assigned

Qualifications

• Proven experience in Accounts Receivable, Collections, or Bookkeeping role
• Strong understanding of basic accounting principles and accounts receivable processes
• Experience with client relations and collections
• Excellent organizational skills with a strong attention to detail, particularly with invoice correction and payment application
• Ability to communicate clearly and professionally, both verbally and in writing, especially when handling sensitive collection matters
• One to three years of AR experience in a similar role
• Experience in a small to midsize company is preferred
• QuickBooks Enterprise/Desktop proficient