Accounts Receivable Clerk

Upstate Niagara Cooperative; Town of Lancaster (NY); On-site; USD 25,000 - 32,000; Full time

Job summary

Upstate Niagara Cooperative is seeking an Accounts Receivable Clerk to ensure accurate invoicing and timely collections within established policies. This role supports plant-to-table operations and helps maintain customer relationships while handling cash receipts and portal-based invoicing.

The ideal candidate will have a high school diploma or GED with at least two years of relevant experience, strong attention to detail, and proficiency in Microsoft Office.

Qualifications

• Minimum 2 years of relevant experience or equivalent education/experience combination.
• Experience with SAP (ERP) is preferred.
• Proficiency in Microsoft Office applications with high accuracy.

Responsibilities

• Process customer invoices
• Maintain customer contact information
• Ensure invoices transmitted electronically or via portals or mail
• Record daily cash receipts
• Apply payments to customer accounts
• Identify and communicate payment shortfalls for follow up
• Clear approved deductions
• Track all unauthorized deductions for follow up
• Maintain Customer Portal access
• Other duties as assigned

Skills

Communication skills

Interpersonal skills

Attention to detail

Problem solving

Accuracy

Ability to communicate effectively

Education

High School Diploma or GED

Tools

SAP ERP

Microsoft Office

Job description

Join a team that nourishes life from farm to table! Upstate Niagara Cooperative, proudly owned by 200+ local family farms, is one of America's largest and most stable dairy cooperatives. Guided by farmer- and employee-led values, we process and market high-quality milk, yogurt, dips, sour cream, cottage cheese, and more under our trusted brands: Upstate Farms®, Bison®, Milk for Life®, and Intense Milk®. Here, you'll support sustainable farming, strong communities, and the mission to deliver fresh, local dairy to families every day.

The Accounts Receivable Clerk's keyresponsibility is to ensure proper invoicing and collection activities are completed while adhering to all corporate policies and procedures.The Accounts Receivable Clerk is an individual contributor and works within established process and guidelines under the general direction of the Supervisor Accounts Receivable.

Duties and Responsibilities:

• Process customer invoices
• Maintain customer contact information
• Ensure invoices are transmitted to customers electronically, via entry into customer portals or through the mailing of invoices.
• Record daily cash receipts
• Apply payments to customer accounts
• Identify and communicate payment shortfalls for follow up.
• Clear approved deductions
• Track all unauthorized deductions for follow up.
• Maintain Customer Portal access.
• Other duties as assigned.

Experience & Education Required:

• High School Diploma/ GED and a minimum of two years of relevant experience or the equivalent combination of education and experience.
• Prefer SAP (Systems Applications & Products (ERP System) Experience/Knowledge
• Intermediate skill with computer systems and proficiency in Microsoft Office Applications
• A high degree of accuracy and attention to detail required.
• Ability to communicate effectively
• Strong interpersonal skills
• Aptitude for problem solving

Confidentiality

• Position has access to highly confidential financial data.

The Accounts Receivable Clerk will work in an office setting and the incumbent is required to have the ability to operate standard office equipment (Computer, calculator, copier, fax machine, phone).

Pay:

$18.00-$23.00 per hour*

*The salary range listed for this position represents the good faith and reasonable minimum and maximum pay for this role at the time of posting. Actual compensation may vary based on factors including, but not limited to, experience, skills, training, knowledge, education, and overall qualifications. The posted salary range reflects just one component of our total rewards package. Other components of the total rewards package may include participation in group health and/or dental insurance, retirement plan, wellness program, paid time away from work, and paid holidays.

Upstate Niagara Cooperative, Inc. is committed to equal employment opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.