Accounts Receivable

Pitney Bowes; Denver (CO); On-site; USD 42,000 - 62,000; Full time

Job summary

Hiland Dairy Foods Company is seeking a detail-oriented Billing Clerk to support accounts receivable and rebate processing. The role focuses on invoicing, issuing credit and debit memos, and maintaining accurate customer records in a fast-paced office environment.

The ideal candidate has 2+ years of billing experience, proficiency with Excel and standard office software, and strong organizational and communication skills to manage high volumes of paperwork across multiple locations.

Qualifications

• High School Diploma or GED required.
• 2+ years billing and rebates experience in high-volume environment.
• Accurate 10-key by touch.
• Experience with A/R and customer billing processes.

Responsibilities

• Update customer files with issued invoices.
• Process debit/credit memos for adjustments.
• Ensure no over-credits by checking supporting documents.
• Provide updates to Master Data with updated contact information.
• Process adjustment forms.
• Process debit/credit memos to invoice or re-invoice customers for adjustments.
• Prepare and track customer rebates for processing.
• Transmit special billing files to customers.
• Print invoices and statements for distribution.
• Upkeep of the A/R text note tracking function.
• Back up and cross-train with team members.
• Must be able to multi-task in a busy office setting.
• Perform other duties or special projects as requested.

Skills

Billing experience

10-key by touch

Excel

Communication skills

Organization

Multitasking

Education

High School Diploma or GED

Tools

Adobe Acrobat

Outlook

Internet

Job description

Position Summary

This position is responsible for performing a variety of accounting duties according to established policies and procedures. Primary responsibilities in billing include processing credit and debit memos for any approved adjustment such as shortage, price discrepancy, prompt pay discount, promotion, damaged item credit, duplicate invoice, uncollectable write-off, etc. In addition, the clerk will print daily/weekly/monthly invoices and statements for mail, fax and email distribution. Experience working with accounts receivables and collections in a retail and/or wholesale environment helpful.

Role Responsibilities

• Update customer files with issued invoices.
• Process credit and debit memos for any approved adjustment such as shortage, price discrepancy, prompt pay discount, promotion, damaged item credit, duplicate invoice, uncollectable write-off, etc.
• Ensure over credit does not occur by checking supporting documents and backup.
• Provide updates to Master Data with the customer updated contact information.
• Process adjustment forms.
• Process debit/credit memos to invoice or re-invoice customers for any approved adjustments needed to correct the original invoice.
• Prepare and track customer rebates for processing.
• Transmit any special billing files to customers.
• Print daily/weekly/monthly invoices and statements for mail, fax, and email distribution.
• Responsible for the upkeep of the A/R text note tracking function.
• Back up and cross-train with team members.
• Must be able to multi-task in a busy office setting.
• Perform other duties or special projects as requested by management.

Qualifications and Experience

• High School Diploma or GED.
• Accurate 10-key by touch accuracy and speed.
• 2 plus years of billing and rebates experience in a high volume environment.
• Understanding of credit & debit adjustments, and the billing & rebates processes.
• Intermediate user: Personal Computers (Excel, Internet, Outlook, Adobe Acrobat), and other miscellaneous office equipment (fax machines, copiers, printers, scanners, Pitney Bowes equipment).
• Experience with handling high volume of paperwork servicing multiple locations.
• Strong follow-up and follow-through capabilities with superior organization and attention to detail.
• Ability to perform at a high level in a fast paced environment.
• Excellent communication skills (verbal, written) with all contacts during the course of the work day.

Hiland Dairy Foods Company is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.