Accounts Receivable Clerk

Community Assisted & Supported Living Inc; Sarasota (FL); Presencial; USD 28.000 - 34.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health, dental, and vision insurance

Paid time off and holidays

Pension/retirement plan

Mission-driven work environment

Growth opportunities

CARF-accredited organization

Descripción de la vacante

Community Assisted and Supported Living, Inc. (CASL) is seeking a reliable Accounts Receivable Clerk to join the Finance team in Florida. The role handles rent-roll processing, deposits, cash management, grant fund reconciliations, and vendor payments to sustain housing programs for adults with disabilities.

You will reconcile rent rolls, manage deposits, support grant billing and audits, and ensure proper documentation and controls across cash receipts and month-end close.

Formación

• Associate’s degree in Accounting, Business Administration, or related field (Bachelor’s preferred) or 5+ years in AR/receivable or related finance role.
• 2+ years of experience in accounts receivable, bookkeeping, or related finance role.
• Proficiency in accounting software such as QuickBooks or Sage Intacct.
• Strong Microsoft Excel skills.
• High attention to detail and accuracy in financial recordkeeping.
• Strong organizational skills and ability to manage multiple priorities.

Responsabilidades

• Process monthly rent rolls for CASL housing programs.
• Reconcile rent roll activity to the general ledger monthly.
• Coordinate with property management on occupancy changes.
• Track and post rent adjustments, abatements, and credits.
• Generate monthly rent roll reports for leadership review.
• Record deposits including tenant rent and grant disbursements.
• Maintain daily deposit log and prepare bank deposit documentation.
• Monitor cash balances across organizational bank accounts.
• Prepare weekly cash position reports and process ACH/wire transactions.
• Assist with monthly bank reconciliations.
• Reconcile grant fund receipts against drawdowns and funder records.
• Post grant-related revenue entries to GL per grant agreements.
• Support grant billing submissions and documentation for expenditures.
• Assist with grant budget tracking and funder reporting.
• Process and remit vendor payments with proper coding.
• Maintain audit-ready AR records and support controls over cash receipts.

Conocimientos

QuickBooks

Sage Intacct

Excel

Attention to detail

Organizational skills

Multitasking

Educación

Associate degree

Bachelor’s preferred

Herramientas

QuickBooks

Sage Intacct

Descripción del empleo

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Location Fruitville Rd

About CASL

Community Assisted and Supported Living, Inc. (CASL) is a Florida 501(c)(3) nonprofit organization that has provided safe, affordable, and supportive housing for adults with disabilities since 1998. We have housed over 1,300 individuals across Southwest Florida and are growing rapidly — with 527 new units projected by 2028. Our team is mission-driven, collaborative, and committed to helping residents achieve lasting independence and self-sufficiency.

About the Role

We are looking for a reliable and detail-oriented Accounts Receivable Clerk to join our Finance team. In this role, you will handle rent-roll processing, deposit recording, cash management, grant fund reconciliations, vendor payments, and audit support. Your work directly enables CASL to sustain the housing programs that change lives every day.

What You’ll Do

Rent Roll Processing & Reconciliation

• Process monthly rent rolls for all CASL housing programs
• Reconcile rent roll activity against the general ledger monthly
• Coordinate with property management staff on occupancy changes, move-ins, and move-outs
• Track and post rent adjustments, abatements, and credits
• Generate monthly rent roll reports for leadership review

Recording Deposits & Cash Management

• Record all incoming deposits including tenant rent, subsidy payments, and grant disbursements
• Apply payments to the correct accounts, funding sources, and cost centers
• Maintain a daily deposit log and prepare bank deposit documentation
• Monitor cash balances across organizational bank accounts
• Prepare weekly cash position reports and process ACH/wire transactions
• Assist with monthly bank reconciliations

Grant Fund Reconciliations & Grant Support

• Reconcile grant fund receipts against drawdown requests and funder payment records monthly
• Track grant receivable balances across HUD, Florida Housing Finance Corporation, Medicaid, and local government contracts
• Post grant-related revenue entries to the general ledger per grant agreements
• Support grant billing submissions and compile supporting documentation for expenditures
• Assist with grant budget tracking and funder reporting

Vendor Payments & Audit Support

• Process and remit vendor payments accurately and on time with proper account coding
• Maintain complete supporting documentation for all disbursements
• Assist with annual audit schedule preparation and workpaper organization
• Maintain audit-ready accounts receivable records throughout the year
• Support internal controls compliance over cash receipts and grant fund management
• Assist with month-end and year-end close procedures

Position Requirements

Qualifications

Required:

• Associate’s degree in Accounting, Business Administration, or related field (Bachelor’s preferred) or 5+ years of experience in accounts receivable, bookkeeping, or related finance role
• 2+ years of experience in accounts receivable, bookkeeping, or a related finance role
• Proficiency in accounting software such as QuickBooks or Sage Intacct
• Strong Microsoft Excel skills
• High attention to detail and accuracy in financial recordkeeping
• Strong organizational skills and ability to manage multiple priorities

Preferred:

• Experience in a nonprofit, affordable housing, or government-funded environment
• Familiarity with HUD programs, grant billing, or Housing Authority subsidy payments
• Experience with property management or tenant billing software

Benefits

• Competitive hourly pay: $20 – $25 per hour (commensurate with experience)
• Health, dental, and vision insurance
• Paid time off (PTO) and paid holidays
• Mission-driven work environment with a team that values your contributions
• Opportunity to grow alongside a rapidly expanding nonprofit organization
• CARF-accredited organization with strong leadership and operational structure

Full-Time

Company Website www.caslinc.org

Full-Time Benefits 3 weeks PTO (prorated); 10 paid holidays annually; Medical; Dental; Vision; 401K with matching after 6 months of service; life insurance; short-term disability; long-term disability; & more!

Pay Rate $20 - $25 per hour (commensurate with experience)

Position Accounts Receivable Clerk

Exempt/Non-Exempt Non-Exempt

This position is currently accepting applications.