Accounts Receivable Clerk

Paylocity; Randolph (MA); On-site; USD 48,000 - 65,000; Full time

Job summary

Paylocity is seeking an Accounts Receivable Clerk in Randolph, MA to support financial and clerical functions related to customer payments and AR records. You will process remote deposits, post daily cash receipts, and reconcile accounts to ensure accurate ledgers.

The role also covers ecommerce payments, refunds, and credit card processing while coordinating with Customer Service on AR finance matters. You will assist in month-end close and handle RX program payments, aiming for timely,

Qualifications

• The Accounts Receivable Administrator handles recording payments and maintains AR records.
• Duties include processing remote bank deposits and posting daily cash receipts.
• Creates and maintains AR records, reconciles accounts and supports collections.

Responsibilities

• Prepare and process remote bank deposits; post daily cash receipts.
• Review bank accounts for international payments and reconcile accounts.
• Enter finalized cash receipts and update AR ledger by customer.
• Manage ecommerce payments, refunds and returns; support Customer Service with AR finance.
• Manage credit card platform and ERP system interface; handle RX program payments.
• Reconcile cash disbursement accounts and assist in month-end close.

Job description

Job Title: Accounts Receivable Clerk

Department: 10103

Reports To: VP Finance

FLSA Status: Non-Exempt

Prepared By: Human Resources

Approved Date: 09/24/2026

Revised Date: 09/01/2026

Objective

The Accounts Receivable Administrator is responsible for providing financial, administrative, and clerical services by means of recording payments to customers' accounts and maintaining accounts receivable records by performing the following duties. ESSENTIAL DUTIES and RESPONSIBILITIES include the following. Other duties may be assigned.

ESSENTIAL DUTIES and RESPONSIBILITIES

• ? Prepare and process remote bank deposit. Post daily cash receipts to the appropriate accounts?
• ? Review bank accounts for International payments received?
• ? Review and reconcile?
• ? Enters finalized cash receipts and updates accounts receivable ledger by customer.?
• ? Manage and process ecommerce payments, refunds and returns.?
• ? Support Customer Service Representatives with ecommerce financial support.?
• ? Manage Credit card platform and ERP system interface.?
• ? Manage payments and credits with customers utilizing Randolph’s RX program.?
• ? Maintain record keeping systems, forms, policies, and procedures related to billing, processing payments, and other accounts receivable activities.?
• ? Reconcile cash disbursement accounts and other financial accounts; manage accounts receivable collections and develop collection strategies.?
• ? Assist in the month-end close to ensure compliance with monthly, quarterly and annual close schedules.?
• ? Perform detailed analysis of activity in various General Ledger accounts.?
• ? Review accounts weekly and following up with collections.?
• ? Research and processes customer claims of invoice payment.?
• ? Research and processes charge backs, returns, and bad checks.?
• ? Verify that transactions comply with financial policies and procedures.?
• ? Manage credit card platform.?
• ? Perform other related duties as assigned and Ad-hoc assignments.?
• Post Amazon Bi-Weekly sales and Returns?
• Post weekly Repair Desk sales and process order?
• Review Loop for daily return product return issues