Accounts Receivable Clerk

Gabrielli Truck Sales; Hempfield Township (Westmoreland County); On-site; USD 36,000 - 50,000; Full time

Job summary

Gabrielli Truck Sales in Jamaica, NY is seeking an organized Accounts Receivable Clerk to support accounting operations. This role handles customer payments, maintains account records, and assists with collections in a fast-paced setting.

The ideal candidate brings attention to detail, strong communication, and proficiency with Excel, Outlook, and dealership software. Prior AR or dealership experience is a plus, with professionalism in handling confidential information.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience in accounts receivable, bookkeeping, billing, or collections preferred.
• Experience in automotive dealership, truck dealership, or multi-location is a plus.
• Proficiency with Excel, Outlook, and accounting or dealership-management software.
• Strong attention to detail and accuracy in accounting processes.
• Excellent organizational, time-management and communication skills.

Responsibilities

• Process and apply customer payments (checks, ACH, credit cards, transfers) accurately.
• Post daily cash receipts and reconcile payments with customer invoices.
• Maintain up-to-date customer account records and documentation.
• Prepare and distribute customer invoices, statements, and reports.
• Monitor AR aging and follow up on past-due balances.
• Coordinate with departments to resolve billing concerns and discrepancies.
• Handle credit memos, adjustments, and account corrections with authorization.
• Support month-end close and provide audit documentation.

Skills

Attention to detail

Organizational skills

Time-management

Communication skills

Problem-solving

Customer-focused

Multitasking

Education

High school diploma or equivalent

Associate degree in Accounting/Finance/Business preferred

Tools

Microsoft Excel

Microsoft Outlook

Accounting software

Dealership-management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Receivable Clerk

Jamaica, NY, US

2 days ago Requisition ID: 1847

Salary Range: $26.00 To $36.00 Hourly

Gabrielli Truck Sales is seeking an organized and detail-oriented Accounts Receivable Clerk to support the company’s accounting operations. This position is responsible for processing customer payments, maintaining accurate account records, researching discrepancies, and assisting with collection efforts.

The ideal candidate has strong organizational and communication skills, works accurately in a fast-paced environment, and provides professional service when interacting with customers and internal departments.

Key Responsibilities

• Process and accurately apply customer payments, including checks, ACH payments, credit cards, and electronic transfers.
• Post daily cash receipts and reconcile payments against customer invoices.
• Maintain accurate and up-to-date customer account records.
• Prepare and distribute customer invoices, statements, and account documentation.
• Monitor accounts receivable aging reports and identify past-due balances.
• Contact customers regarding outstanding invoices and payment status.
• Research and resolve billing discrepancies, unapplied payments, credits, and account issues.
• Coordinate with the Parts, Service, Sales, Leasing, and Accounting departments to resolve customer billing concerns.
• Process credit memos, adjustments, refunds, and account corrections with appropriate authorization.
• Assist with setting up new customer accounts and maintaining customer information.
• Obtain and verify credit references and required account documentation when necessary.
• Maintain organized records of invoices, payments, correspondence, and collection activity.
• Assist with daily, monthly, and year-end accounts receivable reconciliations.
• Support month-end closing activities and provide documentation for audits.
• Respond professionally and promptly to customer account inquiries.
• Follow company policies regarding credit limits, collections, payment processing, and recordkeeping.
• Perform additional accounting and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Finance, or Business preferred.
• Previous accounts receivable, bookkeeping, billing, collections, or general accounting experience preferred.
• Experience in an automotive dealership, truck dealership, leasing company, or multi-location organization is a plus.
• Proficiency with Microsoft Excel, Outlook, and accounting or dealership-management software.
• Understanding of basic accounting principles and accounts receivable procedures.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, time-management, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information professionally.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Customer-focused approach when resolving billing and payment issues.

This position is primarily performed in a professional office environment and requires regular communication with customers, managers, and employees across multiple Gabrielli Truck Sales departments and locations.

About Gabrielli Truck Sales

Gabrielli Truck Sales is a family-owned and operated commercial truck dealership group serving customers throughout the region. We are committed to providing outstanding service, quality products, and dependable support while creating opportunities for our employees to grow and succeed.

Gabrielli Truck Sales is an Equal Opportunity Employer. We value a diverse and inclusive working atmosphere. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to pregnancy, race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. Gabrielli Truck Sales provides reasonable accommodations for employees and applicants with disabilities or pregnant consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know.