Accounts Receivable Clerk

Park Nicollet Health Services; BLOOMINGTON (MN); On-site; USD 38,000 - 52,000; Full time

Job summary

Park Nicollet Health Services in Minnesota is seeking an Accounts Receivable Clerk to process and deposit payments across the HealthPartners system, including clinics and hospitals. The role requires accuracy with cash handling, posting to the general ledger, and coordinating with front-line staff to ensure timely deposits.

Responsibilities include managing Epic Cash Drawer, preparing journal entries, balancing funds, and maintaining documentation of payment transactions while meeting daily

Qualifications

• Knowledge of basic accounting principles.
• Strong accurate 10-key skills.
• Familiar with Epic.
• Ability to communicate effectively.
• Excellent organizational skills; attention to detail a must.
• Ability to prioritize multiple tasks and to be flexible when priorities change.
• Ability to make appropriate-level decisions independently.
• Ability to manage multiple responsibilities under deadline pressure.
• Microsoft Office, Excel, Internet, printers, telephones, fax, scan, and copy machines.

Responsibilities

• Processes for deposit all payments received including copayments on patient accounts; retail sales activity (pharmacies, stores, parking lots, cafeterias); as well as payments for various internal groups within the organization.
• Manages Epic Cash Drawer database working with Front Line Staff to ensure payments are accurately posted, that all payments are deposited timely, and monitoring and resolving deposit variances.
• Accesses various bank websites and other sources to obtain deposit information.
• Electronically deposits checks using scanning equipment and accessing bank sites; deposits coin and currency.
• Prepares multiple cash journal entries for general ledger to record deposits and revenues based on legal entities and bank accounts, identifying the appropriate general ledger accounting codes and cost centers.
• Maintains and disburses change funds to the various cash collection sites, ordering coin and currency from the bank, managing and balancing that all funds sent to the sites are accurate and are repaid timely.
• Creates payment batches in Epic, balancing and recording by legal entity as well as payment source and type from multiple payment streams including lockboxes, mail, etc.
• Sorts and processes all payment information routed to Cashiers from various street addresses, separating and re-directing when appropriate, obtaining general ledger coding when necessary, and depositing checks.
• Serves as a liaison for the department with internal customers especially Couriers, Front Line cash collectors, Finance, and Patient Financial Service employees.
• Establishes and maintains proper documentation for all payment transactions supporting the cash journal entries. Retains and archives the data appropriately.

Skills

Accounting basics

10-key skills

Epic

Communication

Organization

Prioritization

Independent decisions

Multitasking under deadlines

Microsoft Office

Education

Associate degree or equivalent experience

Tools

Epic Cash Drawer

Job description

POSITION SUMMARY STATEMENT:

The Accounts Receivable (AR) Clerk is responsible for processing and depositing all payments collected across the HealthPartners organization. This includes, but is not limited to, HealthPartners Clinics, Park Nicollet Clinics, Regions Hospital, and Methodist Hospital. Payments include patient copays as well as various retail payments (pharmacies, optical stores, health care product sales, cafeterias), and other miscellaneous billings AR Clerk will prepare daily cash journal entries to update general ledger. The AR Clerk performs moderately complex accounting clerical functions in a fast-paced, team processing environment with very large transaction volumes, handling substantial amounts of money, to meet various deadlines throughout the day.

Job Description

POSITION SUMMARY STATEMENT:

The Accounts Receivable (AR) Clerk is responsible for processing and depositing all payments collected across the HealthPartners organization. This includes, but is not limited to, HealthPartners Clinics, Park Nicollet Clinics, Regions Hospital, and Methodist Hospital. Payments include patient copays as well as various retail payments (pharmacies, optical stores, health care product sales, cafeterias), and other miscellaneous billings AR Clerk will prepare daily cash journal entries to update general ledger. The AR Clerk performs moderately complex accounting clerical functions in a fast-paced, team processing environment with very large transaction volumes, handling substantial amounts of money, to meet various deadlines throughout the day.

Minimum Qualifications

• Education, Experience or Equivalent Combination:
  • Associate degree or equivalent professional experience of at least 1 year
• Knowledge, Skills, and Abilities:
  • Knowledge of basic accounting principles
  • Strong accurate 10-key skills
  • Familiar with Epic
  • Ability to communicate effectively
  • Excellent organizational skills; attention to detail a must
  • Ability to prioritize multiple tasks and to be flexible when priorities change
  • Ability to make appropriate-level decisions independently
  • Ability to manage multiple responsibilities under deadline pressure
  • Microsoft Office, Excel, Internet, printers, telephones, fax, scan, and copy machines

Essential Duties

• Processes for deposit all payments received including copayments on patient accounts; retail sales activity (pharmacies, stores, parking lots, cafeterias); as well as payments for various internal groups within the organization.(Foundation, Miscellaneous Billings/Rents, Research).
• Manages Epic Cash Drawer database working with Front Line Staff to ensure payments are accurately posted, that all payments are deposited timely, and monitoring and resolving deposit variances.
• Accesses various bank websites and other sources to obtain deposit information.
• Electronically deposits checks using scanning equipment and accessing bank sites; deposits coin and currency.
• Prepares multiple cash journal entries for general ledger to record deposits and revenues based on legal entities and bank accounts, identifying the appropriate general ledger accounting codes and cost centers.
• Maintains and disburses change funds to the various cash collection sites, ordering coin and currency from the bank, managing and balancing that all funds sent to the sites are accurate and are repaid timely.
• Creates payment batches in Epic, balancing and recording by legal entity as well as payment source and type from multiple payment streams including lockboxes, mail, etc.
• Sorts and processes all payment information routed to Cashiers from various street addresses, separating and re-directing when appropriate, obtaining general ledger coding when necessary, and depositing checks.
• Serves as a liaison for the department with internal customers especially Couriers, Front Line cash collectors, Finance, and Patient Financial Service employees.
• Establishes and maintains proper documentation for all payment transactions supporting the cash journal entries. Retains and archives the data appropriately.
• May provide direction to cash collection areas regarding cash handling policies and procedures aswell as assistance with resolving deposit variances.
• May perform other duties as assigned.

About Us

At HealthPartners we believe in the power of good – good deeds and good people working together. As part of our team, you’ll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work. We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world. At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed To Support Your Total Health

As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care. Join us in our mission to improve the health and well-being of our patients, members, and communities. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.