Accounts Receivable Clerk

HealthPartners; BLOOMINGTON (MN); On-site; USD 42,000 - 62,000; Full time

Job summary

HealthPartners is seeking an Accounts Receivable Clerk to process and deposit payments across the HealthPartners organization, including clinics and hospitals. The role involves preparing daily cash journal entries to update the general ledger in a fast-paced, high-volume environment.

The position requires basic accounting knowledge, strong 10-key skills, and familiarity with Epic. Excellent attention to detail and ability to prioritize tasks under deadlines are essential as the role supports

Qualifications

• Associate degree or equivalent professional experience of at least 1 year
• Familiar with Epic and basic accounting principles
• Strong accurate 10-key skills and attention to detail
• Excellent organizational skills; ability to prioritize multiple tasks and meet deadlines
• Effective communication and ability to work under pressure

Responsibilities

• Processes and deposits all payments received (copays, retail payments, miscellaneous billings)
• Maintains Epic Cash Drawer database and balances deposit variances
• Accesses bank sites for deposit information
• Electronically deposits checks and currency
• Prepares cash journal entries for general ledger by entity and bank account
• Manages change funds and coin/currency supplies
• Creates payment batches in Epic and records by entity and source
• Sorts and routes payment info from multiple addresses and deposits checks
• Liaises with Couriers, Front Line cash collectors, Finance, and Patient Financial Service staff
• Maintains documentation for all payment transactions and archives data
• May guide cash collection areas on cash handling policies and assist with variances
• Performs other duties as assigned

Skills

Accounting principles

10-key skills

Epic

Communication

Attention to detail

Organization

multitasking

Decision making

MS Office/Excel

Education

Associate degree or equivalent experience

Tools

Epic

Microsoft Office / Excel

Job description

POSITION SUMMARY STATEMENT:

The Accounts Receivable (AR) Clerk is responsible for processing and depositing all payments collected across the HealthPartners organization. This includes, but is not limited to, HealthPartners Clinics, Park Nicollet Clinics, Regions Hospital, and Methodist Hospital. Payments include patient copays as well as various retail payments (pharmacies, optical stores, health care product sales, cafeterias), and other miscellaneous billings AR Clerk will prepare daily cash journal entries to update general ledger. The AR Clerk performs moderately complex accounting clerical functions in a fast-paced, team processing environment with very large transaction volumes, handling substantial amounts of money, to meet various deadlines throughout the day.

MINIMUM QUALIFICATIONS:

Education, Experience or Equivalent Combination:

• Associate degree or equivalent professional experience of at least 1 year

Knowledge, Skills, and Abilities:

• Knowledge of basic accounting principles
• Strong accurate 10-key skills
• Familiar with Epic
• Ability to communicate effectively
• Excellent organizational skills; attention to detail a must
• Ability to prioritize multiple tasks and to be flexible when priorities change
• Ability to make appropriate-level decisions independently
• Ability to manage multiple responsibilities under deadline pressure
• Microsoft Office, Excel, Internet, printers, telephones, fax, scan, and copy machines

ESSENTIAL DUTIES:

1. Processes for deposit all payments received including copayments on patient accounts; retail sales activity (pharmacies, stores, parking lots, cafeterias); as well as payments for various internal groups within the organization.(Foundation, Miscellaneous Billings/Rents, Research).
2. Manages Epic Cash Drawer database working with Front Line Staff to ensure payments are accurately posted, that all payments are deposited timely, and monitoring and resolving deposit variances.
3. Accesses various bank websites and other sources to obtain deposit information.
4. Electronically deposits checks using scanning equipment and accessing bank sites; deposits coin and currency.
5. Prepares multiple cash journal entries for general ledger to record deposits and revenues based on legal entities and bank accounts, identifying the appropriate general ledger accounting codes and cost centers.
6. Maintains and disburses change funds to the various cash collection sites, ordering coin and currency from the bank, managing and balancing that all funds sent to the sites are accurate and are repaid timely.
7. Creates payment batches in Epic, balancing and recording by legal entity as well as payment source and type from multiple payment streams including lockboxes, mail, etc.
8. Sorts and processes all payment information routed to Cashiers from various street addresses, separating and re-directing when appropriate, obtaining general ledger coding when necessary, and depositing checks.
9. Serves as a liaison for the department with internal customers especially Couriers, Front Line cash collectors, Finance, and Patient Financial Service employees.
10. Establishes and maintains proper documentation for all payment transactions supporting the cash journal entries. Retains and archives the data appropriately.
11. May provide direction to cash collection areas regarding cash handling policies and procedures aswell as assistance with resolving deposit variances.
12. May perform other duties as assigned.