Inventory Coordinator

Park Nicollet Health Services; Saint Louis Park (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

Park Nicollet Health Services is seeking an Inventory Coordinator to manage clinic and hospital inventories and distribution across supported locations. You will drive par-level setup, perform regular physical counts, and coordinate with Nursing and Purchasing to ensure timely replenishments and substitutions.

The role requires at least two years in healthcare supply chain, eye for detail, strong Excel/ERP skills, and excellent communication.

Qualifications

• Minimum two years’ experience in medical supply chain and/or two years’ experience/knowledge of products and/or processes related to supply chain.
• Must have a valid driver’s license and the ability to be insured to drive via Park Nicollet standards and policies.
• Fluent written, oral, and interpersonal communication skills
• Strong hands-on knowledge of information systems and computers; Microsoft Excel, word, outlook and Lawson or other ERP
• Excellent communication and demonstrated interpersonal skills
• Ability to manage time and prioritize work to meet deadlines

Responsibilities

• Set up clinic department inventory and par levels, collaborating with departments.
• Take physical inventory and identify obsolete items with departments.
• Set up carts and permanent storage areas; size bins to par levels.
• Create labels and Kanban cards; set up bar codes in Lawson.
• Deliver supplies to hospital departments and maintain stock accuracy.
• Coordinate with nursing units and Purchasing on substitutions and back orders.

Skills

Medical supply chain

Microsoft Excel

Communication skills

Time management

Interpersonal skills

Education

Associates Degree

Tools

Lawson or ERP system

Job description

POSITION SUMMARY STATEMENT:

Responsible for managing the inventory and distribution processes for supply chain operational supported locations. Manages workflow to ensure that the department is productive and operates efficiently.

Job Description

POSITION SUMMARY STATEMENT:

Responsible for managing the inventory and distribution processes for supply chain operational supported locations. Manages workflow to ensure that the department is productive and operates efficiently.

Minimum Qualifications

• Education, Experience or Equivalent Combination:
• Minimum two years’ experience in medical supply chain and/or two years’ experience/knowledge of products and/or processes related to supply chain.
• Licensure/ Registration/ Certification:
• Must have a valid driver’s license and the ability to be insured to drive via Park Nicollet standards and policies.
• Knowledge, Skills, and Abilities:
• Fluent written, oral, and interpersonal communication skills
• Strong hands-on knowledge of information systems and computers; Microsoft Excel, word, outlook and Lawson or other ERP
• Excellent communication and demonstrated interpersonal skills
• Ability to manage time and prioritize work to meet deadlines
• Ability to establish positive working relationships with staff
• Strong organizational skills and ability to assess and resolve problem situations in a timely manner to address department needs
• Highly self-motivated and self-directed with keen attention to detailCarts
• Pallet Jacks
• Pneumatic tube system
• Hand held data devices
• Telephones
• Computers
• Printers
• Copy machines

Preferred Qualifications

• Education, Experience or Equivalent Combination:
• Associates Degree
• Two years of previous experience in a healthcare inventory coordinator role

Essential Duties

• (15%) - Inventory Specialist work on set-up of clinic departments including:
• Working closely with department
• Take physical inventory
• Work with department to identify obsolete items.
• Work with department to set-up carts and permanent storage areas.
• Size bins to par levels.
• Create labels and Kanbon cards
• Set-up bar code in Lawson
• Same steps as above for forms and Linen.
• (15%) – Order supplies, stock and non-stock, needed to maintain inventory Set at specific PAR levels in various Hospital departments.
• (15%) - Order supplies, stock and non-stock, needed to maintain inventory. Set at specific PAR levels in various Park Nicollet departments.
• (15%) – Deliver supplies to various Hospital departments.
• Put supplies away once delivered to the Park Nicollet clinics.
• Serve as a liaison between nursing units and other Materials Service department’s orders and product substitution with Purchasing and the department.
• Follow up on back orders and product substitution with Purchasing and the department.
• Make recommendations to departments to manage stock obsolescence.
• Work with Value Analysis teams to ensure appropriate supplies are inventoried in best materials practice.
• Assist with the implementation of new products reviewed and approved by the Value Analysis Process Manager.
• Organize and maintain skeletal order forms for all stocking locations.
• Coordinate with personnel, who are responsible for supplies n the department, on all concerns for getting an accurate inventory to PATR levels.
• Coordinate with nursing staff to ensure appropriate amount of supplies are stocked for three day holiday weekends.
• Reassure nursing staff that the PAR level system does work and supplies will be available to them but not in abundance.
• Prepare progress reports of hospital financial savings.
• Job description rankings/percentages are intended to reflect normal averages over an extended period of time, and are subject to daily variances. Quality and efficiency standards should at no time be compromised to meet the average expectations expressed above. Job descriptions are subject to change to accommodate organization or department needs.

About Us

At HealthPartners we believe in the power of good – good deeds and good people working together. As part of our team, you’ll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed To Support Your Total Health

As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.