Accounts Receivable Clerk

ADP, Inc.; Auburn (IN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid holidays and vacation days

Excellent medical benefit package

401k plan with generous company match

Job summary

Auburn Gear is seeking an Accounts Receivable Clerk to support invoicing, cash receipts, and collections. Reports to the Controller and handles credit memos and remittance processing to improve receivables performance.

Key duties include account analysis, month-end tasks, and collaboration with customer service, sales and management to resolve discrepancies. Prior AR/ERP experience and strong Excel skills preferred.

Qualifications

• 2 years of related college coursework preferred.
• 5 years of related experience preferred.
• Knowledge of generally accepted accounting principles (GAAP).
• Experience with ERP programs is helpful.
• Familiarity with Google Chrome, Microsoft Office suite and 10-key by touch.

Responsibilities

• Invoicing and processing of cash receipts.
• Collections of past due accounts and reducing days in receivables.
• Process credit memos and authorize credit card sales.
• Post daily lockbox remittance deposits and reconcile accounts.
• Analyze customer accounts and resolve remittance discrepancies.
• Communicate with customer service, sales and management to resolve issues.

Skills

Accounts Receivable

Invoicing

Cash receipts

Credit memos

Remittance processing

Customer communication

Education

College coursework

Tools

Microsoft Excel

ERP systems

Job description

Auburn Gear is a leading designer and manufacturer specializing in planetary gears. Our products serve various applications in markets such as agriculture, construction, forestry, and marine. We pride ourselves on delivering reliable, high-quality solutions to meet the unique needs of our customers. Auburn Gear employees enjoy meaningful work rewarded by competitive compensation and growth opportunities. They support their families and build long term careers they are proud of.

Auburn Gear is proud to offer to our employees:

• Paid holidays and vacation days!
• Excellent medical benefit package available on the 1 st day of the month following your date of hire!
• 401k plan with a generous company match!

Job Title: Accounts Receivable Clerk

Job Status: Hourly, non-exempt

Reports to:Controller

POSITION SUMMARY:

This position is responsible for the financial, clerical and administrative aspects of accounts receivable.

Primary duties include: invoicing, cash receipts, collection of past due accounts and reducing days in receivables Performs timely and accurate analysis. Recommend policies, procedures and process improvements to achieve “best in class” standards for the department

Supervisory Responsibility: No

ESSENTIAL JOB FUNCTIONS and RESPONSIBILITIES:

• Maintains a thorough knowledge of the organization and adheres to all organizational standards.
• Keeps immediate supervisor well-informed of activities and recommends corrective actions.
• Able to meet specific deadlines
• Performs timely analysis of select accounting, cost, sales and receivables as directed
• Performs billing and other related reporting activities including receivables and select sales reports
• Process credit memos consistent with specific deadlines
• Pre-authorize and process credit card sales
• Process miscellaneous sales
• Process and post daily lockbox and wire remittance deposits to the appropriate customer account and invoices, ensuring reconciliation of the batch
• Analyze customer accounts at the time of application for any skipped or partial payments, or customer errors. Contact customers immediately to resolve any remittance discrepancies
• Flag and communicate any invoicing or credit memo errors identified when applying remittances
• Contact customers to collect past due amounts, document results of contacts, track and follow up on customer commitments. Identify any reasons for non-payment and develop plans with supervisor on how to resolve
• Interface with customer service, sales organizations and senior level management in communicating and resolving issues
• Conduct account research and analysis, includingdays sales outstanding, bad debt reserve and other accounts receivable and payment analysis
• Perform select month end processes and specified account reconciliations.
• Assists with other duties as needed and directed

EDUCATION AND / OR EXPERIENCE/ KNOWLEDGE OR QUALIFICATIONS:

• 2 years of related college coursework preferred
• 5 years of related experience preferred
• Knowledge of generally accepted accounting principles and practices
• To perform this job successfully the following computer proficiencies are desired: Google Chrome; Microsoft Excel; Microsoft Outlook; Microsoft PowerPoint; Microsoft Word, 10-key by touch. Experience with ERP programs is helpful.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee must use hands and fingers for data entry, lifting and/or carrying. The employee is regularly required to talk or hear. The employee will need to walk or stand at various times.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus

Note: The physical demands described here are representative of those that must be met by and employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.