Accounts Payable Clerk

The Hotel at Auburn University & Dixon Conference Center; Auburn (AL); On-site; USD 20,000 - 29,000; Full time

Job summary

The Hotel at Auburn University & Dixon Conference Center in Auburn, AL is seeking an Accounts Payable Clerk. The role involves computing, classifying, and recording financial data to keep records complete.

Based in Auburn, this hourly, full-time position offers the chance to work with the finance team on accurate invoicing, payments, and vendor management in a hospitality setting.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to maintain confidential and meticulous records.
• Knowledge of accounting principles, financial markets, banking, and data analysis.
• Proficiency with computers and accounting software.

Responsibilities

• Add new vendors into AP system and verify required forms and banking details.
• Audit invoices upon receipt for PO price/quantity and proper coding and approvals.
• Audit check requisitions for proper approval and backup.
• Verify no duplicate payments.
• Ensure invoices are entered in the correct accounting period and code pre-paids accordingly.
• Coordinate weekly check runs with the Director of Finance.
• Reconcile vendor statements and respond to vendor inquiries.

Skills

Organizational skills

Written & verbal communication

Confidential records

Accounting principles

Accounting software systems

Education

High school diploma

Business or Accounting preferred

Tools

Accounting software

Job description

Job Summary

The Accounts Payable Clerk will compute, classify, and record numerical data to keep financial records complete.

• Posted 28-Aug-2026 (MST)
• Auburn, AL, USA
• 18.00 per hour
• Hourly
• Full Time

Supervisory Responsibilities

• None

Duties & Responsibilities

• Add new vendors into AP system, verifying proper new vendor form, W-9 and banking information is received and validated.
• Audit all invoices upon receipt for accuracy to PO pricing & quantities, code/verify coding of invoices and proper approval, verify extension, previous payment, discounts, and sales tax/use tax accrual.
• Audit all check requisitions for proper approval and backup.
• Verify no duplicate payments are made.
• Ensure invoices are entered in the proper accounting period, verify and code pre-paids as necessary for future period expenses.
• Coordinate and process check runs on a weekly basis with the Director of Finance.
• Reconcile/research all vendor statements.
• Research and submit any stop payment requests to Director of Finance for processing. Void/reverse check in accounting system when copy of stop payment is received.
• Mail all checks US Mail unless otherwise directed.
• Handle any vendor requests that come in via email or phone.
• Each associate is expected to carry out all reasonable requests by management which the associate is capable of performing.
• Performs other related duties as assigned.

Required Skills & Abilities

• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidential and meticulous records.
• Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
• Highly proficient with computers and must be able to easily learn accounting software systems.

Education & Experience

• High school diploma required; Business or Accounting degree is preferred.
• Customer service experience is required, Hotel Accounts Payable experience is preferred.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.