Accounts Receivable & Billing Specialist - RESEARCH EXPERIENCE PREFERRED

NextPhase Research Florida; Florida; On-site; USD 52,000 - 62,000; Full time

Job summary

NextPhase Research Florida is seeking an Accounts Receivable & Billing Specialist to join our on-site team in Hollywood, FL. This full-time role handles invoicing, tracks payments, and ensures accurate billing for clinical trial services, collaborating with finance and operations to keep revenue recognition timely.

Responsibilities include monitoring accounts receivable, following up on outstanding balances, supporting audits, and driving process improvements that enhance financial accuracy and

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field, or equivalent experience.
• Strong analytical skills to review financial data and reconcile accounts.
• Clear, professional communication with sponsors, CROs, internal teams, and patients.
• Experience with invoicing processes and billing systems.
• Experience with debt collection while maintaining compliant interactions.
• Proficiency with accounting software and MS Excel; comfortable with financial reports.
• Ability to manage multiple billing cycles and deadlines with attention to detail.
• Experience in healthcare or regulated environments is beneficial.

Responsibilities

• Prepare, issue, and track invoices for clinical trial activities.
• Monitor accounts receivable and reconcile payment records.
• Follow up on outstanding balances and manage debt collection processes.
• Collaborate with finance and operations to resolve billing discrepancies.
• Support reporting for internal stakeholders and external partners.
• Respond to billing inquiries and support audits.
• Contribute to process improvements that enhance financial accuracy and efficiency.

Skills

Analytical skills

Financial data review

Communication skills

Invoicing processes

Debt collection

MS Excel

Attention to detail

Education

Associates or Bachelor’s degree in Accounting/Finance/Business

Tools

MS Excel

Billing software

ERP software

Job description

NextPhase Research Florida is a dedicated clinical trial site focused on advancing medical research and improving patient outcomes. The organization specializes in psychiatry, psychedelics, neurology, vaccines, and metabolic disease, supporting clinical trials across all phases with state-of-the-art facilities.

Led by industry experts including Dr. Peter Ventre, Dr. Howard Schwartz, Dr. Maria Companioni, and Terry Piedra, the team emphasizes patient safety, operational excellence, and strong collaboration with sponsors and CROs. NextPhase Research Florida provides tailored solutions to meet the specific needs of each clinical trial, from start to completion, with a strong commitment to innovation, quality, and patient care. More information about services and the team is available at www.nextphaseresearch.com.

Role Description

The Accounts Receivable & Billing Specialist is a full-time, on-site role based in Hollywood, FL. This role is responsible for preparing, issuing, and tracking invoices, ensuring accurate and timely billing for clinical trial activities and related services. Day-to-day tasks include monitoring accounts receivable, reconciling payment records, following up on outstanding balances, and managing debt collection processes in a professional and compliant manner. The specialist will collaborate with finance and operations teams to resolve billing discrepancies, maintain detailed documentation, and support reporting for internal stakeholders and external partners. The role also involves responding to billing inquiries, supporting audits, and contributing to process improvements that enhance financial accuracy and efficiency.

Qualifications

• Strong analytical skills to review financial data, reconcile accounts, and identify discrepancies efficiently.
• Knowledge of finance and accounting principles related to accounts receivable, billing, and revenue recognition.
• Clear and professional communication skills for interacting with sponsors, CROs, internal teams, and patients regarding billing and payments.
• Proficiency in invoicing processes, including generating, verifying, and tracking invoices within billing systems.
• Experience with debt collection practices, including follow-up on outstanding balances while maintaining respectful, compliant interactions.
• Proficiency with accounting or ERP software and MS Excel; comfort working with spreadsheets and financial reports.
• Strong attention to detail, organizational skills, and ability to manage multiple billing cycles and deadlines.
• Experience in healthcare, clinical research, or a regulated industry is beneficial.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.