Accounts Receivable & Billing Specialist

Himes Holdings Inc; Elkhart (IN); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Pay raises based on performance

Job summary

Himes Holdings Inc. in Elkhart, IN seeks an Accounts Receivable & Billing Specialist to manage daily AR and billing across multiple units. You will ensure accurate invoicing, timely collections, correct cash application, and reliable financial records.

The role emphasizes strong Excel skills, attention to detail, and effective communication with customers and internal teams. Familiarity with Dynamics 365 BC and project-based accounting is a plus.

Qualifications

• Two years of accounts receivable or accounting experience preferred.
• Understanding of the accounts receivable cycle including invoicing, collections, cash application, and reconciliations.
• Strong Microsoft Excel skills and attention to detail.
• Excellent organization, time management, and problem-solving skills.
• Strong written and verbal communication skills with customers and internal teams.
• Ability to manage multiple priorities and work independently while collaborating with the Finance team.
• Ability to maintain confidentiality and handle sensitive financial information.
• Microsoft Dynamics 365 Business Central experience strongly preferred.
• Experience in construction, manufacturing, restoration, aggregate, or project-based accounting is a plus.

Responsibilities

• Manage the full accounts receivable cycle, including customer setup, invoicing, payment processing, cash application, collections, statements, and account maintenance.
• Monitor AR aging and past-due accounts; communicate with customers regarding outstanding balances, payment status, billing questions, and disputes.
• Research and resolve billing discrepancies, unapplied cash, account variances, and customer disputes in coordination with Operations, Project Managers, Sales, and Business Unit leadership.
• Support construction and project-based billing, including progress billing, retainage, lien waivers, and related documentation.
• Perform customer account and AR reconciliations and assist with month-end close, bad debt analysis, write-offs, and audit requests.
• Prepare AR reports and monitor key metrics including aging, collections, retainage, unapplied cash, and Days Sales Outstanding (DSO).
• Maintain accurate customer and financial information in Microsoft Dynamics 365 Business Central and follow Company accounting policies, procedures, and internal controls.
• Identify opportunities to improve AR processes, reporting, procedures, and automation across multiple business units.

Skills

Accounts receivable

Excel

Attention to detail

Organization

Communication

Independence

Team collaboration

Tools

Microsoft Dynamics 365 Business Central

Job description

We are seeking a detailed-oriented and organized Accounts Receivable & Billing Specialist to join our Finance team. This position will manage the day-to-day accounts receivable and billing across multiple business units, ensuring accurate billing, timely collections, proper payment application, and accurate financial records.

Job Responsibilities

• Manage the full accounts receivable cycle, including customer setup, invoicing, payment processing, cash application, collections, statements, and account maintenance.
• Monitor AR aging and past-due accounts; communicate with customers regarding outstanding balances, payment status, billing questions, and disputes.
• Research and resolve billing discrepancies, unapplied cash, account variances, and customer disputes in coordination with Operations, Project Managers, Sales, and Business Unit leadership.
• Support construction and project-based billing, including progress billing, retainage, lien waivers, and related documentation.
• Perform customer account and AR reconciliations and assist with month-end close, bad debt analysis, write-offs, and audit requests.
• Prepare AR reports and monitor key metrics including aging, collections, retainage, unapplied cash, and Days Sales Outstanding (DSO).
• Maintain accurate customer and financial information in Microsoft Dynamics 365 Business Central and follow Company accounting policies, procedures, and internal controls.
• Identify opportunities to improve AR processes, reporting, procedures, and automation across multiple business units.

Qualifications

• 2 years of accounts receivable or accounting experience preferred.
• Strong understanding of the accounts receivable cycle, including invoicing, collections, cash application, and reconciliations.
• Strong Microsoft Excel skills and attention to detail.
• Excellent organization, time management, and problem-solving skills.
• Strong written and verbal communication skills with the ability to communicate professionally with customers and internal teams.
• Ability to manage multiple priorities and work independently while collaborating effectively with the Finance team.
• Ability to maintain confidentiality and handle sensitive financial information.
• Microsoft Dynamics 365 Business Central experience strongly preferred.
• Experience in construction, manufacturing, restoration, aggregate, or other project-based accounting is a plus.

Schedule

• Monday - Friday
• 1st Shift
• 07:30am - 04:30pm
• Opportunities for pay increases based on skills and performance.
• Medical, dental, vision, and supplemental insurance start at 30 days of employment.
• Year-round employment.

Starting Pay:

• $20.00 - $21.00/hr., based on skills and experience.
• Hourly, Non-Exempt.

Location:

Elkhart, IN

About Us

Himes Holdings Inc. has enjoyed more than 80 years of successful growth, innovation, and service across multiple industries. As a family-owned company, we take pride in our heritage while continuing to grow and adapt to the needs of our customers and communities.

Our diverse operations include aggregates and material supply, trucking and hauling, commercial and industrial construction, restoration services, and manufacturing through our welding and steel-mill operations. Across each of our business divisions, we are committed to providing high-quality products, dependable services, and solutions that meet the needs of our customers.

We are committed to providing quality products, dependable services, and practical solutions for our customers and communities. Our experienced team is supported with the resources, tools, and training needed to deliver safe, efficient, and professional results. At Himes Holdings Inc., we take pride in our family-owned heritage, our people, and our commitment to quality across every business division we serve.

Equal Opportunity Employer:

We are committed to providing equal employment opportunities to all qualified applicants.

Pre-Employment Requirements:

Employment is contingent upon successfully completion of a pre-employment drug screening and background check.