Accounts Receivable/Billing Specialist

Randstad USA; Charlotte (NC); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Holidays

PTO 15 days

Employer-paid medical (employee) with

Job summary

Randstad USA is seeking an experienced Billing Specialist to manage invoicing, AR reconciliations, and cash postings in QuickBooks Desktop. You will coordinate with architects and project teams to ensure accurate billing, manage client communications, and uphold meticulous records.

The role requires 3 years in AR and construction billing, with an Associate degree. On-site hours are 8 AM–5 PM, with a first shift.

Qualifications

• 3 years of experience in accounts receivable
• 3 years of construction billing experience
• Experience with QuickBooks Desktop
• Experience handling cash applications and posting payments

Responsibilities

• Generate and distribute ~500 accurate monthly client invoices
• Post incoming client payments to ledgers daily
• Reconcile monthly AR balances and investigate discrepancies
• Monitor outstanding balances and follow up on past-due accounts
• Coordinate with architects and project managers on milestones and billable expenses
• Maintain up-to-date client files, tax exemption docs, and billing preferences in QuickBooks Desktop

Skills

Accounts Receivable

Construction Billing

Cash Applications

QuickBooks

Education

Associate degree

Tools

QuickBooks Desktop

Job description

Our client takes great pride in our collaborative, design-centered workplace. Alignment with our team culture is a core component of our interview process. We look for team members who bring a positive, solution-oriented mindset, communicate transparently, and take pride in supporting our creative community. During the interview process, you will meet with members of our operations and leadership teams to discuss not only your technical capabilities but also how you will thrive within our community. Benefits include holidays, PTO of 15 days and medical insurance paid by the employer for employee with optional dental and vision insurances.

salary: $50,000 - $65,000 per year

shift: First

work hours: 8 AM - 5 PM

education: Associate

Responsibilities

• Invoicing & Billing: Generate and distribute ~500 accurate monthly client invoices using QuickBooks Desktop, ensuring project phases and architectural fee schedules are reflected correctly.
• Cash Applications: Post incoming client payments (ACH, checks, credit cards, wires) accurately to account ledgers in QuickBooks Desktop on a daily basis.
• Account Reconciliation: Reconcile monthly accounts receivable balances, investigate discrepancies, and issue client statements.
• Collections & Client Communication: Monitor outstanding balances, conduct polite follow-ups on past-due accounts, and resolve billing inquiries in a professional manner.
• Cross-Functional Coordination: Partner with architects and project management staff to verify project milestones, contract terms, and billable expenses before invoicing.
• Process Maintenance: Maintain up-to-date client files, tax exemption documentation, and billing preferences within QuickBooks Desktop.

Skills

• Accounts Receivable (3 years of experience is required)
• Construction Billing (3 years of experience is required)
• Cash Applications
• QuickBooks (3 years of experience is required)

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Experienced
• 3 years

Education

• Associates